We are seeking an organized and proactive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be a detail-oriented multitasker who can handle office operations, coordinate schedules, and ensure smooth day-to-day administrative functions in a fast-paced environment.
Key Responsibilities:
Office Management:
- Answer and direct phone calls, emails, and visitors
- Maintain office supplies inventory and place orders
- Organize and maintain physical and digital filing systems
- Handle incoming/outgoing mail and shipments
Administrative Support:
- Schedule meetings and manage calendars
- Prepare reports, presentations, and correspondence
- Assist with data entry and database management
- Coordinate travel arrangements and itineraries
Departmental Support:
- Assist with event planning and coordination
- Process expense reports and invoices
- Serve as liaison between departments
- Support special projects as needed
Qualifications:
Education & Experience:
- Associate’s degree or equivalent work experience
- 1+ years in an administrative role (entry-level candidates with internship experience considered)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Skills & Competencies:
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Problem-solving mindset and attention to detail
- Comfortable learning new software and technologies
Preferred Qualifications:
- Experience with office management software (e.g., SharePoint, Slack)
- Basic accounting/bookkeeping knowledge
- Multitasking in fast-paced environments
Work Environment:
- Professional office setting
- Standard business hours with occasional overtime
- Collaborative team atmosphere
Benefits:
- Competitive salary + benefits package
- Opportunities for professional development
- Paid time off and holidays
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Evening shift
Work Location: In person
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