Contact Us Through Our Website:
https://www.thesoundmind.com/careers
About Us:
The Sound Mind was created to help everyone who walks through our doors to heal and in so doing, realize hope, live without fear, own their personal power, and have the clarity to understand what a life full of healthy, loving relationships looks like. We value coming alongside our clients to empower them to pursue a full, healthy life. Our name was inspired by 2 Timothy 1:7 which says, “God has not given us a spirit of fear, but of power, love and a sound mind,”
Professionally, we value creating a thriving practice that exemplifies professionalism, respect, and teamwork. In addition to our personable care, what makes our practice stand apart is the culture that has been set within our staff. Our team is filled with kind, genuine, and caring professionals, who are committed to growth. We offer flexible work hours, team collaboration, and a supportive learning environment.
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, maintaining office systems, working with the changing needs of the clients, acting as a liaison for both clients and therapists, and supporting staff with various clerical duties. This position requires strong communication skills, proficiency in office management, and the ability to handle multiple tasks efficiently.
Duties
- Constant problem solving with the changing needs of the office, staff, and clients.
- Oversee daily office operations and ensure a productive work environment.
- Manage calendars, schedule appointments, and coordinate meetings for staff.
- Maintain accurate filing systems and ensure proper documentation of all office activities.
- Handle incoming calls with professionalism and provide excellent phone etiquette.
- Submit claims to insurance companies, manage and reconcile payments.
- Communicate effectively with team members to facilitate smooth workflow and address any administrative needs.
Experience
- Experience in an administrative or office setting is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills are essential for this position.
- Experience in budgeting or financial tracking is a plus but not mandatory.
If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity to contribute to our team as an Administrative Assistant.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 15 – 25 per week
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
