Administrative Assistant I - Quail Valley Middle School

Position Description

Essential Duties and Responsibilities

• Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities
• Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
• Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature
• Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees
• Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material
• Process and maintain discipline referrals and records in files and computer system
• Maintain detention logs and notify parents as prescribed by policy
• Prepare ISS assignments and process homework for long term absences
• Supervise office workers and prepare supplemental payroll for tutorials
• May serve as substitute for ISS monitor
• Process documents and work order requests using school district computer program
• May provide clerical support for campus police officer and Extended Day Program
• Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters
• Compile data, organize/maintain filing system, prepare in-service materials, etc.

• None

• High School diploma or GED
• Minimum of 3 years of clerical/secretarial experience
• Proficient in various computer programs
• Ability to maintain a high level of confidentiality of all student/family and staff information