Administrative Assistant & Scheduler (Administrative Aide)

Job Announcement

Independently performs a variety of administrative duties, as well as special projects for a member of the Fairfax County Board of Supervisors who represents 130,000 residents. Handles executive scheduling and meeting coordination, office administration, constituent services, answering and transferring phone calls, supply ordering, office maintenance coordination, scheduling community rooms, manages Mount Vernon District Board Authorities and Commissions process, special projects and other duties as requested. Event planning for a wide variety of community and office events, providing an opportunity to engage, support and interact with people of all ages, backgrounds and experiences. Includes community and relationship building, and provides an opportunity to grow and learn about local government. Duties are performed under general direction.

Starting Salary: $60,000 or commensurate with experience.

TO APPLY: Please send your resume and cover letter outlining your education, experience, and availability to [email protected] and include "Office Manager/Executive Assistant/Event Planner" in the subject line.

Illustrative Duties

• Provides administrative and technical support to professional staff.
• Researches, organizes and maintains legislative and other materials for board member and staff.
• Drafts and/or edits written materials, such as correspondence and summaries of information for public dissemination.
• Assists in planning various aspects of special projects and essential programs, to include scheduling and coordinating meetings.
• Sets up, monitors, records and provides staff assistance for board meetings, including evening or weekend meetings.
• Maintains an e-mail list for electronic dissemination of materials.
• Files, copies and maintains records.
• Manages and provides coordination for appointees to Boards, Authorities and Commissions.
• Responds to phone, email and walk-in resident concerns and questions.
• Plans, organizes and executes all office and community events.
• Coordinates across county agencies as necessary.

Required Knowledge Skills and Abilities

• Basic knowledge of techniques and practices of research, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to administrative matters; database, spreadsheet and word processing applications including basic methods of graphic presentations.
• Ability to collect, compile and analyze qualitative and quantitative data; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and constituents; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in political science, public policy, public administration, business administration, English, communications, or a related field, or equivalent relevant work experience.

CERTIFICATES AND LICENSES REQUIRED:

• Must possess, or be able to obtain, a Virginia driver's license.
• Must possess, or be able to obtain, a notary public license from the Commonwealth of Virginia.

• The successful candidate must be familiar with local government and the legislative process, and possess good written and verbal communications skills, as well as strong customer service skills.
• Ability to multitask, work independently and quickly change priorities.
• Advanced skills in Microsoft Office Suite applications to include Outlook, Teams, Word, Excel, and PowerPoint.
• Familiarity with Customer Relationship Management Software.
• Bilingual with fluency in English and Spanish, or other languages.
• Resident of the Mount Vernon District or southeastern portion of Fairfax County or willing to locate to the area shortly after employment.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.