Bad Boys Bail Bonds is the one of the fastest and largest growing bail bond companies in California. The company has been in business for nearly two decades with multiple offices in California and has experienced substantial growth. Bad Boys Bail Bonds have aggressive plans to grow bigger and prove to be the BEST in the industry.
Summary:
As the second largest bail bonds company in California, we are currently searching for an Administrative Assistant to President and CEO. The ideal candidate should have 4-6 years of executive assistant or administrative support experience with excellent organizational skills, attention to details, wonderful communication skills, knowledge with MS office, travel plan arrangement. This is a temp to permanent position.
Requirements:
- 4-6 years of executive assistant or administrative assistant experience
- Professional demeanor, outstanding written, oral, and interpersonal skills
- Ability to maintain high standards of integrity, ethics, and confidentiality
- Ability to manage sensitive and confidential information with discretion and
sound judgment
- Excellent attention to detail
- Excellent organizational skills
- Experience with managing complex calendars, travel arrangement, meeting logistics across multiple time zones
- Project management experience with complex, diverse, and/or unique projects
- Must be able to work independently or with all levels of staff throughout
the organization
- Legal secretarial experience preferred but not required
- Experience with MS Office, Zoom, digital calendar systems, phone software
and bail software
- Flexible, personable, and congenial
- Clean criminal background
- Must be able to work independently as well as within a team
Duties and Responsibilities:
- Support CEO with all administrative functions and other projects assigned by
CEO (phone, travel arrangements, handling daily operation matters, etc.)
- Acts as liaison for CEO and company
- Manage complex calendars, travel arrangements and meeting logistics
- Prepare detailed travel itineraries, agenda, briefing materials in advance of meetings or trips
- Prepare and draft internal and external e-mails, memos, correspondence, reports, presentation for monthly meetings, vendor contracts and other documents
- Coordinate and/or prepare daily agendas, updates, or reminders for CEO and executives
- Coordinate and plan meetings, other similar functions for CEO, executives, and/or on behalf of the company
- Coordinate cross-functional communications to ensure alignment and timely update with all relevant parties
- Track and follow up on high priority projects, deadlines, and deliverables
- Monitor timeline of recurring projects to ensure timely renewals and/or submissions (weekly, monthly, annually)
- Proactiveness in delivering administrative support, solutions, or requests of CEO and other executives prior to request being made
- Outstanding multi-tasking skills and ability to adapt and function in a fast paced, high stress changing environment with accuracy and professionalism
- Managed ad hoc ad personal task, errands on behalf of CEO, executives, or organization
- Handle all incoming and outgoing mail
- Orders office supplies
- Other projects assigned by CEO and executives
Education:
- BS/BA degree in Business Administration or related field.
Interested candidates should submit resumes and cover letter to [email protected]. The cover letter should include “Administrative Assistant” in the subject line. Principals only, recruiters should not contact this posting. Re-location not available at this time.
Job Type: Full-time
Pay: $68,500.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
