Administrative Clerk I

Position Overview

The Administrative Clerk provides essential support through a variety of administrative tasks, including maintaining records, preparing correspondence, and managing office workflows. This role requires strong attention to detail, independent judgment, and excellent communication skills.

Key duties include processing pistol permits, handling public inquiries, and assisting with office operations as assigned by a supervisor. The role may also involve overseeing routine tasks performed by support staff. While general duties are performed independently, complex assignments receive supervisory guidance.

Essential Duties and Responsibilities

(All duties listed may not be included in any one position nor does the list include all tasks found in a position of this class.)

• Processes pistol permits.
• Types correspondence and other material on general or technical subjects.
• Independently composes and may sign the supervisor's name to correspondence following well-established precedents.
• Takes and transcribes minutes of official meetings.
• Keeps these records properly filed, indexed and up to date.
• Keeps difficult, complex clerical and accounting records not requiring previous technical training.
• Files office records, determining proper file designations to be used.
• Independently meets the public, giving out information requiring some knowledge of departmental policies and procedures.
• Serves as representative of the supervisor as delegated in contacts with vendors, other employees, and the general public in connection with the operation of the department and in scheduling appointments.
• Makes up special reports, forms, and summaries at request of supervisor, involving independently checking a variety of records.
• Performs related work as required.

Education and Experience

Education and Experience

• Any combination of training and experience equivalent to: Graduation from a standard high school including or supplemented by courses in business practice, typing or word processing, and shorthand.
• Experience in clerical work preferably includes experience in a county office.

• Considerable knowledge of business English, spelling and arithmetic; considerable knowledge of modern office equipment, practices and procedures, including knowledge of computer.
• Ability to keep complex clerical records and to prepare accurate reports from simple arithmetical or accounting information.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to a supervisor.
• Ability to establish and maintain effective working relationships with other employees and the general public and to deal with public relations problems courteously and tactfully.