About Us:
Somerset Fire Alarm and Security, LLC is a trusted provider of commercial fire alarm systems, security solutions, and integrated technologies. We are dedicated to delivering life-safety solutions with integrity, precision, and professionalism.
Position Overview:
We are seeking a highly organized, detail-oriented Executive Assistant to support our leadership team in a part-time capacity. The ideal candidate will be proactive, tech-savvy, and able to handle a wide range of administrative tasks with a high level of confidentiality and efficiency. This role plays a key part in keeping daily operations on track and supporting company growth.
Key Responsibilities:
- Manage executive calendars, appointments, and scheduling
- Prepare and organize meeting agendas, notes, and follow-ups
- Handle email correspondence and phone communications on behalf of the executive team
- Maintain and organize electronic and paper files, including client and project records
- Assist with job proposals, invoicing, and documentation tracking
- Coordinate with field technicians and clients regarding service schedules and updates
- Order office supplies and manage inventory
- Support HR functions such as onboarding documents and timesheet tracking
- Help prepare internal reports, presentations, and documentation as needed
- Maintain strict confidentiality and exercise discretion with sensitive information
Qualifications:
- Proven experience as an executive or administrative assistant (2+ years preferred)
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
- Experience with FreshBooks or other accounting/invoicing tools is a plus
- Ability to multitask and prioritize in a fast-paced environment
- Familiarity with fire alarm/security industry terminology is helpful but not required
- High school diploma or equivalent required;
Job Type: Part-time
Pay: From $17.00 per hour
Expected hours: 25 per week
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Hagerstown, MD 21742
