Administrative Services Clerk

About Us:
We are a dedicated and mission-driven mental health organization committed to improving lives through compassionate, client-centered care. We are currently seeking a reliable and detail-oriented Administrative Services Clerk (Mail Sorter & Check Depositor) to support our administrative and financial operations.

Position Summary:
As an Administrative Services Clerk, you will play an essential role in maintaining the flow of vital documents and financial transactions across departments. This includes handling confidential information, sorting and scanning incoming mail, depositing checks, and ensuring accurate digital and physical record-keeping. This position is part-time- 2 days per week, 8 hours per day, Tuesday and Friday.

Compensation:

$20/hour + $100/month vehicle stipend

Key Responsibilities:

• Mail Collection & Sorting:

  • Retrieve mail from the USPS PO Box and sort it into appropriate categories such as Billing, Legal, General, Credentialing, Finance, Tax, and HR.

  • Physically organize, label, and file documents in the designated filing cabinet at the office.

• Document Scanning & Filing:

  • Digitize and archive documents using scanning equipment.

  • Maintain an organized electronic filing system via Google Suite.

• Check Deposits:

  • Prepare and process check deposits via mobile deposit and physical bank drop-offs.

  • Ensure accurate, secure handling with deposit-only access to company accounts.

• Data Entry & Record Maintenance:

  • Enter relevant data into Google Sheets and internal databases with a high level of accuracy.

  • Maintain confidentiality in handling financial and HR-related information.

• Department Collaboration:

  • Communicate with HR, Finance, and other departments to ensure timely distribution and proper handling of mail and documentation.

• Schedule & Availability:

  • Minimum two mail pickups per week, with an additional visit at the end of each month.

  • Coordinate schedule as needed with HR and Finance.

Qualifications:

• High school diploma or equivalent required.

• Minimum 2 years of experience in mail handling, document management, or administrative roles.

• At least 2 years of experience in banking, accounting, cashiering, or account reconciliation strongly preferred.

• Familiarity with basic financial and HR processes is a plus.

• Strong attention to detail and organizational skills.

• Proficient in Google Suite (Docs, Sheets, Drive), Adobe, and basic Excel functions.

• Capable of operating scanning equipment and performing minor troubleshooting.

Additional Requirements:

• Must be able to work independently and maintain professionalism.

• Reliable transportation to travel between designated locations.

• Must maintain keys for secure access to PO Box, office, and file storage.

• Two professional references required.

Work Environment:
This hybrid role requires regular travel between a home office, post office, bank, and corporate office—all located within approximately 20 minutes of Elkridge, MD. Work is performed both remotely and on-site, depending on weekly responsibilities.