- Executive calendar management
- Meeting coordination with internal stakeholders and external vendors
- PowerPoint presentations
- Meeting minutes
- Department event planning support
- Expense report management
The Administrative Services Specialist provides executive level administrative support to VCUHS Vice President(s) or Executive Director(s).
The Administrative Services Specialist ensures that all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.
The Administrative Services Specialist may also provide administrative support to Division Directors/staff and back-up coverage to other senior level executives as needed.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED:
One (1) year of experience supervising staff
Two (2) years of previous experience performing accounting and/or budgeting functions in a corporate setting
Education/training REQUIRED:
High School Diploma or equivalent
Education/training PREFERRED:
Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
All administrative responsibilities are performed independently.
Communicates and interacts with all levels of internal and external contacts;
Oversees operational aspects of office;
Coordinates/schedules all meeting and makes related arrangements;
Types a variety of documents;
Screens/refers calls;
Handles purchase requisitions and travel reimbursements, etc.
Supervisory responsibilities (if applicable):
May supervise assigned staff or interns/students.
Additional position requirements: N/A
Age Specific groups served: N/A
Physical Requirements (includes use of assistance devices as appropriate):
Physical: Lifting 20-50 lbs.
Activities: Prolonged sitting, Frequent bending, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
