Admissions and Records Assistant - Student and Diversity Affairs - College of Dentistry
Hiring Department: Dentistry Student Affairs
Location: Chicago, IL USA
Requisition ID: 1035780
FTE: 1
Work Schedule: Monday - Friday
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 8/6/2025
Salary Range (commensurate with experience): $32.99 / Hourly Wage
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
UIC is seeking an Admissions & Records Assistant to join our College of Dentistry Student & Diversity Affairs team. This role will work under the direction of the Senior Director of Student and Diversity Affairs, to assist in the recruitment, admission, evaluation, and selection processes for the College of Dentistry programs including, but not limited to the Doctor of Dental Medicine (DMD), Doctor of Dental Medicine Advanced Standing (DMDAS). This position assists with the implementation of the recruitment strategy, as well as with applicant records management.
Duties & Responsibilities:
- Ability to work in a fast-paced environment, exhibit strong organizational skills, and maintain detailed, accurate records.
- Participate and assist in all phases of the admissions and records process for the College.
- Work with the College's Admissions Committee to implement the enrollment process.
- Conduct admissions counseling and respond to related inquiries.
- Manage application data and materials, and coordinate the distribution of all application notifications.
- Manage the admissions database. Requires knowledge of the American Dental Education Association (ADEA), Associated American Dental Schools Application Services (AADSAS) and the Centralized Application for Advanced Placement for International Dentists (CAAPID) databases.
- Organize and participate in recruitment and outreach activities for prospective students, both on and off campus.
- Travel to other universities on behalf of the College to conduct recruitment and informational events.
- Deliver formal presentations to prospective students. Update and maintain prospective student information.
- Draft various documents that provide program descriptions, admissions requirements, and other related internal marketing and informational materials. Update the website with new information and marketing materials.
- Experience with customer service involving interpersonal, oral, and written communication with students, staff, faculty, and the general public.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
A. Coursework in any discipline as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
B. Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
Preferred Qualifications:
- Bachelor's degree and a minimum of one year of related experience. University Admissions experience strongly preferred.
- Proficiency with database management and Microsoft Office skills. Strong written, verbal, and public communication skills.
- Experience with academic prerequisites, licensure pathways, and holistic admissions criteria used to evaluate candidates for dental programs
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
