Advancement Associate
Position Overview:
City and Country School seeks a dynamic and detail-oriented Advancement Associate to support the full range of functions within the Advancement Team, including communications, development, and admissions. This full-time, entry-level position provides an excellent opportunity to learn and grow into a higher-level role while playing a vital part in strengthening the school’s outreach, engagement, and fundraising efforts. The Advancement Associate will coordinate key projects, support event planning, and ensure smooth collaboration across teams.
Key Responsibilities:
Communications & Marketing
- Organize and execute the school’s weekly newsletter.
- Contribute to the development of engaging content and tracking performance analytics for social media channels.
- Monitor and respond to emails from the school’s general inbox.
Development
- Support the Development Office by coordinating C&C Fund and Benefit activities, engaging volunteers, assisting with alumni/ae programming, and conducting donor and foundation research.
- Handle donation and pledge entry, gift reconciliation with the Business Office, and acknowledgment letter generation.
- Generate and manage database queries, exports, and reports in Raiser’s Edge, as well as update constituent data.
Admissions
- Help prepare for and execute all admissions events, including school tours, open houses, and prospective family visits.
- Monitor the [email protected] email account and manage communications with prospective families, ensuring timely follow-ups and thoughtful touchpoints throughout the admissions process.
- Manage the applicants' journey on Ravenna, ensuring their status is up to date and they are moved along efficiently in the application process.
- Support the Admissions team with their database needs including creating spreadsheets, tracking data, and creating reports.
Qualifications
Bachelor’s degree required; 1–2 years of related experience (admissions, fundraising, communications, or similar)- Strong computer skills, including:
- Solid Excel skills (pivot tables, VLOOKUP, data visualization)
- Proficiency with databases such as Blackbaud/Raiser’s Edge and Ravenna, including generating queries and reports
- Experience tracking, segmenting, and reconciling donor and applicant data across systems
- Familiarity with website content management systems
- Experience with email marketing tools (e.g., Mailchimp, Constant Contact) and social media scheduling tools (e.g., Hootsuite, Buffer)
- Exposure to event registration platforms (e.g., Eventbrite, SignUpGenius) and project management tools (e.g., Trello, shared calendars)
Excellent interpersonal, written, and verbal communication skills- Highly organized, detail-oriented, and able to meet deadlines
- Proactive, collaborative, flexible, and able to work independently
- Commitment to the mission of City and Country School
- Ability to work occasional nights and weekends
Google Suite and Microsoft Office
Salary
This position has a salary range of $65,000 - $75,000 per year, commensurate with experience and qualifications. This full-time bargaining unit position is in-person five days per week at the school’s campus in Manhattan’s West Village.
City and Country School is an Equal Opportunity Employer with interest in developing diversity within the faculty, staff and student body. City and Country does not discriminate on the basis of race, religion, color, age, gender identity, gender expression, sexual orientation, marital or familial status, national origin, citizenship or disability.
