Job Description Summary
The Production Coordinator facilitates the purchasing process of all goods and services related to marketing, advertising and operational items associated with marketing the resort properties.
Essential Duties and Responsibilities (other duties may be assigned)
- Adheres to established production quality controls as set by Operations Manager to ensure outside vendors adhere to high quality standards of production.
- Obtain all print related estimates and adhere to purchasing guidelines under ACBCI internal controls through Redrock system.
- Builds strong relationships with outside suppliers to obtain competitive estimates and schedules.
- Review vendor invoices, match to estimates, process for payment using company guidelines through Redrock system.
- Enter costs into department check book
- Create check requisitions and follow ACBCI internal guidelines for processing check requests.
- Maintain and update all marketing/advertising related project activity reports and files as required by the Advertising Department to ensure timely information on projects.
- Perform essential office duties (not limited to) filing, paperwork, reports, reception and telephone.
- Create and maintain marketing/advertising reports and research materials with regard to revenue, estimates and other trends and activities.
- Assists internal customers with estimates on special projects, promotions and special events.
- Provides excellent guest service to both guests and internal clients.
Supervisory Responsibilities
- None
Access to Sensitive Areas and Information
As per the ACGC Access Matrix
Signatory Ability
- None
Education and/or Experience
- Associates degree or equivalent from a two-year college or technical school; and 3-5 years purchasing of goods; a good understanding of various printing technics
- Strong customer service experience.
- Strong math and negotiating skills
- Must have a strong knowledge of creating spreadsheets in Excel, documents in Word and basic knowledge of web and social media.
Working Conditions/Physical Demands
To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift. Must be able to work in a smoke filled environment.
Typically the individual will be housed in an office environment. The noise level in the work environment is usually moderate, but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.
