Annual Facilities Program Accountant I - Planning & Development

The Planning and Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built, and ensuring safe construction of buildings and infrastructure. It is a city department of approximately 555 employees across four main Divisions - Management Services, Planning, Historic Preservation, and Development.

The Accountant I is responsible for processing payments related to the Annual Facilities Program (AFP) and Elevator programs, reconciling accounts related to these programs and updating customer accounts. The work is very customer service oriented and will include a high volume in calls and emails across multiple departments and external customers. This position will require someone who can handle multi-tasking and stressful conditions all while meeting deadlines. The Accountant I reports to the Accountant II.

Job Duties include:

• Processing payments for AFP and Elevator programs.
• Perform balancing and reconciliation of non-sufficient funds (NSF's), Lockbox, and other General Ledgers (GL's).
• Create Journal Entries in SAP
• Monitor and update daily Lockbox transactions.
• Respond to inquiries and requests for information from other City departments, auditors, management, and customers.
• Contact customers on past due accounts and collect overdue balances
• Perform data entry for up to six [6] hours per day.
• Provide prompt quality customer service and establish working relationships in a team atmosphere.
• Organize workload and perform multi-tasking responsibilities.
• Keep Trust Accounts updated and send reports monthly.
• Update and reconcile the monthly Lockbox GL.
• Handle complex problems, conduct research, and recommend solutions.
• Perform special projects and backup accounting staff as needed.

The schedule for this position is Monday-Friday from 7:30am - 4:00pm

• Familiarity with accounting transactions rules, regulations and internal controls
• Ability to manage data using programs such as Microsoft Access and Excel.
• Strong organizational skills to manage multiple tasks, prioritize at short notice, and process documents timely and efficiently.
• Ability to collect and analyze financial data such as source documents used for accounting records of initial entry, control accounts, and financial reports.
• Understanding of the Accounts Receivable, Accounts Payable and Collections processes.

Pay Range: $23.74 to $40.61 per hour.

Hiring Range: $23.74 to $35.08 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

• A bachelor's degree in accounting or finance or Four years of paraprofessional accounting and/or payroll experience.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Collections experience.
• Proficient using Microsoft Excel
• Accounts Receivable experience.
• SAP/SRM experience with Accounts Payables and Accounts Receivables.
• Experience reconciling accounts for internal and external customers.
• Experience in Shape PHX and/or KIVA permitting systems.
• Bachelor's degree in accounting or finance.
• Cash Handling and Point of Sale experience.
• Customer service experience.

Recruitment closes June 12, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Accountant I, JC:03210, ID# 58176, 06/05/25, USM, SG, Benefits:007, Q

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.