AR/Billing Specialist

Markley Group is New England’s largest and longest operating multi-tenant, mission-critical telecommunications & data center facility. Here at the Markley Group, we are seeking an Accounts Receivable & Billing Specialist to join our Finance team. The Accounts Receivable & Billing Specialist will be responsible for managing the end-to-end billing process, ensuring accurate and timely invoices, tracking payments, resolving discrepancies, and maintaining positive customer relationships. This role plays a key part in maintaining healthy cash flow by monitoring outstanding receivables and supporting collection efforts.

Key Responsibilities
Billing:

• Prepare and issue accurate invoices to clients in accordance with contract terms and timelines.
• Review project or sales data to ensure billing aligns with agreements, rates, and deliverables.
• Maintain organized billing schedules and recurring invoice processes.
• Work with internal departments to gather necessary billing details and resolve discrepancies before invoicing.
  Accounts Receivable
• Monitor and maintain the accounts receivable ledger, ensuring all payments are recorded promptly.
• Perform daily cash applications for customer payments via checks, ACH, wire transfers, and credit cards.
• Research and resolve payment discrepancies, credit memos, and short payments.
• Contact customers regarding overdue balances and coordinate payment arrangements.
• Generate AR aging reports and provide regular updates to management on outstanding receivables.

Compliance & Documentation:

• Ensure billing and receivable activities comply with company policies, GAAP, and audit requirements.
• Maintain accurate and up-to-date records of invoices, receipts, and correspondence.
• Assist in month-end and year-end close activities, including AR reconciliations and reporting.

Qualifications

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in billing, accounts receivable, or related accounting role.
• Experience with NetSuite.

Skills & Competencies:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and customer service abilities.
• Proficiency in Microsoft Excel and other MS Office applications.
• Ability to work independently and meet deadlines.