Assistant Director of Community Services

THE POSITION:

Working under the direction of the Director of Community Services, the Assistant Director helps plan, organize, and support the operations of the Community Services Department. This Department provides a range of community programs and services, including but not limited to education, health, and social services for Elders, children, and families in the Tribal community. The Assistant Director will also assist the Director in the future planning, developing and implementing new programs determined necessary by the Executive Committee and/or Tribal Council to meet the needs of Tribal Community.

The incumbent serves as a key support to the Director in managing staff, coordinating services, managing budget and grants, and ensuring high-quality programs for the Tribal community

The Assistant Director works in accordance with the mission, purpose, and values of the Colusa Indian Community Council.

ESSENTIAL DUTIES and RESPONSIBILITIES:

To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable incumbents with disabilities to perform the essential functions of the job.

• Assist in the planning, formulation, coordination, and implementation of all departmental program activities;
• Assist in the updating and development of policies and procedures for all program activities;
• Help implement departmental policies and procedures to improve efficiency, service quality, and compliance with Tribal guidelines;
• Participate and assist the Director in hiring, training, supervising, and evaluating program staff;
• Support the Director in planning, directing, and coordinating departmental operations; help assign projects and programmatic responsibilities;
• Provide guidance to staff in program/project development, service delivery, and resource management;
• Collaborate with Tribal programs and facilities to ensure seamless Community services;
• Conduct Tribal community forums and informational meetings as necessary and requested by the Director, Executive Committee, and/or Tribal Council;
• Participate in multi-disciplinary team meetings with Tribal, Federal, and State agencies as needed;
• In collaboration with the Director and Grant’s Office, ensure grant compliance with proper financial fiscal management of grants, including but not limited to reporting and tracking requirements;
• Assist in overseeing contracts with outside vendors and service providers;
• Participate in budget preparation, review expenditures, and help monitor financial compliance in partnership with the Director, CFO, and Tribal Council with established goals and objectives;
• Communicate with staff regarding program updates, new initiatives, and training needs;
• Review and evaluate departmental methods, procedures, and service delivery;
• Represent the Department at meetings, committees, and community events as assigned;
• Support needs assessments and resources mapping to identify service gaps and reduce duplication of efforts;
• Assist in resolving staff, participants, or program-related concerns in a professional and timely manner;
• Perform general administrative and office duties as needed to support Department operations;
• Complete and file reports in the event of an accident, injury or incident; administer First Aid when necessary;
• Attend and participate in professional conferences and workshops to enhance position related efficiency and knowledge;
• Always maintain high confidentiality standards; is required to sign a confidentiality statement upon appointment;
• May perform other duties commensurate with the functions and level of the position.

MINIMUM QUALIFICATIONS:

• Education: Bachelor’s degree in Community Development, Public Health, Public Administration, Sociology, Social Services, or a closely related field.

• Experience: Two (2) years of work experience with diverse populations and at least two (2) years in a supervisor or leadership role. Work experience in Tribal community is desirable. Work experience in community services in Tribal community may be used in lieu of Education requirement.

• Licensing and Other Requirements:
• Must be fingerprinted and on file with licensing agency prior to employment.
• Must maintain compliance with licensing regulations and pass criminal background and child abuse index clearance prior to appointment and during employment.
• Must obtain and maintain CPR/First Aid certification and health/safety requirements (e.g., AED card).
• Must possess a valid California driver’s license prior to appointment.
• Will be required to travel for field trips.
• Must have familiarity with Child Welfare Practices.
• Must adhere to confidentiality and Health Insurance Portability and Accountability Act (HIPAA) policies.

SUPERVISORIAL DUTIES:

Responsibilities include but not limited to scheduling, training, planning, assigning and directing employees’ work. Work with the Department of Human Resources to hire, train, and discipline employees as needed. Responsible for addressing complaints and resolving problems from employees as well as Tribal Council members, parents, community partners, vendors and the public.

ADDITIONAL KNOWLEDGE, SKILLS, and ABILITIES:

• Awareness of Tribal sovereignty and cultural considerations in service delivery.
• Excellent interpersonal communication and teamwork skills.
• Ability to work under stressful conditions with an even temperament.
• Ability to plan, organize, and implement outreach programs that optimize participation, including those activities with varying age groups and interests.
• Ability to assist with program evaluation, data collection, and reporting.
• Strong leadership and staff development abilities.
• Dependable, motivated, and able to maintain confidentiality.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee:

• Must be in good health to meet the requirements of a medical examination and TB clearance, and up to date immunizations as required;
• Must be able to stoop, kneel, and lift up to fifty (50) pounds;
• Must be able to move, push, or lift supplies up to fifty (50) pounds;
• Must be able to stand for extended periods of time and spend some part of the day outdoors.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level in this environment is moderate to loud.
• Work is performed primarily in an office setting that is well-lit, ventilated, and temperature controlled, unless on an outing or a field trip with Tribal Council members (e.g., minors, Elders, families).
• Standard office equipment is routinely used (computers, phones, photocopiers).

OTHER REQUIREMENTS:

• Drug Test and Background Checks: Will be subject to pre-employment drug testing background check prior to appointment and random drug testing during employment.
• Hours of Work: Incumbent will work normal office hours, but may work on weekends, holidays, and after normal business hours, to complete time-sensitive projects and events scheduled for the Tribal community.