Description:
Responsibilities
Now is the time to join PDS Health. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today!
Overview:
Effectively supporting the Chief Executives in a professional manner, the Assistant, Executive will play a central role in keeping the business operations and activities on track, moving forward, and thus participating in the growth and future of PDS®. The Assistant, Executive must have exceptional communication skills, be flexible yet thorough, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment.
Responsibilities
- Manages the executive's daily schedule and appointments. Ensures all tasks are handled efficiently, and the executive's time is optimized.
- Coordinates travel arrangements inclusive of complex and detailed travel plans & itineraries and compiles documents for travel-related meetings.
- Arranges and manages staff meetings, 1:1’s, and all hands meetings, including scheduling, material preparation, technology set-up, and post-meeting follow-ups.
- Works both independently and within a team on special, nonrecurring, or ongoing projects.
- Act as a professional representative of the executive at meetings, events, and in communications both internally and externally.
- Acts as a project lead for special projects (at the request of the SVP) which may include assembling and analyzing information, planning, and coordinating multiple presentations, disseminating information, organizing company-wide events, arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
- Receives, processes, and/or prioritizes a heavy volume of incoming communication inclusive of correspondence, e-mails, faxes, and phone calls.
- Composes and prepares correspondence, reports, presentations, and other complex documents in final form from very rough drafts.
- Conducts background research and provides pertinent materials to prepare SVP for upcoming meetings and conferences.
- Spearhead the job rotation program to encourage cross-departmental understanding and synergy, thereby fostering innovation and reducing silo mentality.
Qualifications
- Bachelor’s degree or higher in Business Administration or related field.
- 3-5 years’ experience as an Administrative Assistant or role where many of these skills are required.
- Proficient in MS Office Suite, especially in MS PowerPoint and MS Excel.
Preferred
- Bachelor’s degree or higher in Business Administration or related field and 7+ years of experience; or equivalent combination of education, training, and experience.
Knowledge/Skills/Abilities
- Ability to multi-task effectively without compromising the quality of the work.
- A proactive problem-solver who can anticipate needs and drive improvements.
- Strong emotional intelligence with a demonstrated ability to work effectively with different personality types.
- A highly professional demeanor with the ability to maintain confidentiality.
- A positive attitude and the ability to remain composed under pressure.
- Strong attention to detail, organized, process focused, self-motivated, proactive,ambitious, customer service focused.
- Ability to draw conclusions and make independent decisions with limited information.
- Ability to respond to common inquiries from customers, staff, regulatory agencies, vendors,and other members of the business community.
- Team player and contributor coupled with excellent communication skills and interpersonal skills; may provide guidance to less experienced team members.
- Demonstrates adaptability by ability to adapt to changes, delays, unexpected situations, and effectively manages competing demands.
- Dependability inclusive of being consistently at work on time, follows instructions, responds to direction, and solicits feedback to improve performance.
- Analytical skills to synthesize complex or diverse information. Ability to research information and analyze data to arrive at valid conclusions, recommendations, and plans of action.
Benefits
- Medical, dental, and vision insurance
- Paid time off
- Tuition Reimbursement
- 401K
- Paid time to volunteer in your local community
PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.
Salary Information: $84,000.00-$106,000.00 / Annually
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