Assistant Purchasing Control Clerk

General Description

This is a Competitive Class position. The individual selected to fill this vacancy will be given a provisional appointment and will be required to participate in the next Civil Service Examination for this title.

A qualified applicant may be provisionally appointed and serve in the position until a Civil Service Examination is administered and an appropriate eligible list can be established to make a permanent appointment in accordance with the Civil Service Rule of Three. (See "http://www.cityofrochester.gov/article.aspx?id=8589935786" Provisional Appointment - FAQ's) If you are already a City employee and have permanent, competitive status in your current position and appointment to this title would result in a provisional appointment in another department, you will lose your previous permanent competitive rights.

Typical Work Activities

• Prepares bid advertisements;
• Assists in receiving, opening, tabulating, posting, reviewing, and awarding public bids;
• Prepares and tracks all incoming revenue and all out-going refunds and direct pays;
• Prepares weekly bid logs and advertising logs;
• Manages office supply processes, ordering and maintaining;
• Responds to bidders orally and in writing to ensure contractual agreements are met in a timely manner;
• Prepares correspondence for relevant files;
• Assists with clerical and related administrative tasks within the bureau;
• Gathers and compiles data for narrative and numerical reports.

Minimum Qualifications

High school diploma or G.E.D., PLUS:

A. An Associate's Degree in secretarial science, office technology, or related field AND one (1) year of clerical experience which included word processing and entering data into a personal computer AND six (6) months of experience which included purchasing office supplies, copier supplies, cleaning supplies, or temporary staffing services; ** OR

B. Two (2) years of clerical AND purchasing experience as defined in A.

**These work experiences may have been obtained either concurrently or separately.

For full-time employees:
The City of Rochester offers a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

For less-than full-time employees:
The City of Rochester offers numerous growth opportunities to include the potential to transition into full-time, permanent employment.