Assistant to the Chief of Staff

POSITION SUMMARY

Join our dynamic leadership team as Assistant to the Chief of Staff, where you'll play a pivotal role in driving organizational excellence and strategic initiatives. This position offers exceptional growth opportunities in a collaborative environment where your contributions directly impact company success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Strategic Support & Administration

• Coordinate executive calendars, meetings, and travel arrangements with precision and efficiency.

• Prepare comprehensive meeting materials, facilitate discussions, and ensure timely follow-through on action items.

• Create high-quality correspondence, presentations, and communications that reflect executive standards.

• Handle sensitive information with the utmost discretion and professionalism.

Project Leadership & Coordination

• Lead cross-functional project coordination, ensuring deliverables meet quality standards and deadlines.

• Develop and maintain project tracking systems, timelines, and performance metrics.

• Collaborate with department heads to streamline workflows and enhance operational efficiency.

• Contribute to data analysis and strategic planning initiatives.

Process Innovation & Improvement

• Identify opportunities for operational enhancements and help implement solutions.

• Document and optimize workflows, procedures, and best practices.

• Support the adoption of new technologies and systems that drive organizational growth.

• Monitor key performance indicators and provide actionable insights.

Stakeholder Relations & Communication

• Serve as a professional liaison between departments, fostering collaboration and information sharing.

• Coordinate logistics for client meetings, industry events, and executive presentations.

• Maintain and update customer relationship management systems and key contact databases.

• Support internal communications and engagement initiatives.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree preferred, or equivalent combination of education and relevant experience.

• 3-5 years of progressive experience in administrative, operations, or executive support roles.

• 2+ years of experience in commercial construction or related industry preferred.

• Demonstrated success in fast-paced, deadline-driven environments.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with AI tools and workflow automation platforms.

• Familiarity with project management software (e.g., Monday.com, Asana, Microsoft Project).

• Knowledge of commercial construction management platforms is a plus CRM systems experience preferred.

Key Competencies

• Organizational Excellence: Exceptional time management and multitasking abilities

• Communication Skills: Outstanding written and verbal communication with all organizational levels.

• Adaptability: Thrives in dynamic environments and manages competing priorities effectively.

• Problem-Solving: Proactive approach to identifying solutions and process improvements.

• Attention to Detail: Maintains accuracy and quality standards in all deliverables.

• Emotional Intelligence: Professional demeanor with strong interpersonal skills.

• Positive Attitude: Brings enthusiasm and humor to create an engaging work environment.

What We Offer

• Career Growth: Advancement path with opportunities in executive operations, project management, and corporate strategy.

• Professional Development: Training, mentorship, and skill-building opportunities

• Competitive Compensation: Salary commensurate with experience and qualifications.

• Comprehensive Benefits: PTO, Health, Dental, Vision, 401-k match, Vacation pay, etc.

• Collaborative Culture: Work alongside industry leaders in a supportive, team-oriented environment.