Athletic and Food Service Bookkeeper

POSITION SUMMARY:

Under the general supervision of the Chief Financial Officer, and in collaboration with the Athletic Director, the Athletic & Food Service Accounts Bookkeeper performs a variety of duties including the bookkeeping for all food service internal accounts and athletic accounts, as well as assisting the Athletic Director in all necessary paperwork for the successful operation of sports activities at North Bay Haven.

KEY RESPONSIBILITIES:

• Develops and maintains a system for athletic department records, operational procedures, and student athletic records and food service accounts.
• Maintains budgets for all athletics for North Bay Haven.
• Prepares and makes daily deposits for both food service accounts and North Bay Haven Booster Accounts.
• Prepares and issues purchase orders, maintains order records to compare invoices received, inventories items as received, and issues checks for invoices received.
• Reconciles billings to purchases for all accounts.
• Maintains all backup documentation related to all food service and athletic financial transactions for the purpose of compliance with school policy and established regulatory guidelines.
• Monitors financial procedures of coaches and booster volunteers.
• Participates in meetings for extra-curricular boosters and/or in-service training of staff members.
• Processes transportation requests for athletic activities as well as reconciles transportation invoices for related events. This includes completing transportation requests for athletic events and field trips, making changes in scheduled transportation as needed, renting vans and buses as needed, and maintaining a record of transportation costs.
• Works with Haven staff on bank reconciliations and monthly review procedures.
• Trains and assist coaching staff with administrative procedures including payment requests, physicals (EL2), liability paperwork (EL3), social media forms, rosters, student eligibility lists, e-mail blasts and any other duty that requires paperwork, travel, or other requests.
• Oversees student athletic insurance program, including managing procedures for proper care of injured athletes, distribution of policy information to athletes, and keeping records of all injuries.
• Assists the Athletic Director with scheduling the use of facilities by athletic staff and faculty, maintains schedules of building use, and informs custodians, staff, and other outside individuals of events.
• Assists the Athletic Director with correspondence, forms, reports and memorandums, as necessary.
• Performs other duties as assigned.

QUALIFICATIONS:

• High School Diploma or GED (required).
• Previous experience in an accounting or bookkeeping role preferred.
• General knowledge of Federal Law and Florida Law pertaining to business services, school funding, and financial services.
• Strong organizational and time management skills.