Athletics Academic Coordinator I

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13560
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Low-Mid $40,000's, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume is required.
• Cover letter is required.

Essential Functions

Job Summary
Responsible for and participate in planning and delivery of an academic counseling program/service and to create or promote new initiatives in student academic counseling. To provide and serve as an academic counselor and mentor to assigned student-athletes. Responsible for all aspects of the student-athletes academic structure including initial visits with prospective athletes, advising of degree and course options, assist with certification and eligibility of current and prospective athletes. Coordinators are expected to use judgment and discretion in the position, ensure appropriate and accurate academic counseling to maintain academic progress, academic eligibility and timely degree completion.

Core Responsibilities

• Supports the athletics department goals and philosophies as descripted by the Vice President for Intercollegiate Athletics and work to achieve and uphold the department's mission statement and core values.
• Serves as an academic counselor for assigned sport team(s). Maintain a successful liaison role with assigned coaching staffs regarding all facets of academic progress of student-athletes.
• Monitors academic eligibility and progress toward degree for designated student-athletes.
• Communicates with respective coaching staffs on academic progress/issues, while also providing consistent and timely reports to coaches, sport administrators, and supervisors.
• Participates in Student Athlete Academic Services support team meetings to discuss students' progress and develop strategies for appropriate intervention.
• Assists with providing academic and career counseling to student-athletes in areas including study skills, time management, organizational skills, and methods for choosing balanced schedules, factoring in the demands of classes, practice, competition, travel and eligibility standards.
• Provides individualized support toward academic, social, leadership, and life skills development.
• Coordinates course selection and registration for student-athletes.
• Assists with recruiting activities and functions of student-athletes as instructed by coaching and academic services staff.
• Speaks with prospective student-athletes during campus visits regarding educational opportunities offered at UTSA, admission requirements and provide transcript evaluations.
• Implements developmental, mentoring and tutoring programs for at-risk student-athletes.
• Collaborates with college advisors, various university personnel and athletic coaches to ensure student-athletes' satisfactory academic progress.
• Resolves academic issues efficiently, effectively and ethically through appropriate consultation, analysis and/or action within the structure of the University.
• Assists with the NCAA and American Athletic Conference certification process for athletic participation.
• Assists in the submission of the NCAA Academic Progress Rate and Graduation Rates Disclosure Report.
• Identifies and nominates student-athletes for possible awards, honors, and scholarships as appropriate.
• Engages in career exploration activities with student-athletes.
• Assists with class course materials coordination and purchasing.
• Perform additional duties as required.

Required Qualifications

• Master's degree from an accredited institution.
  • At the departments discretion a Bachelor's degree from an accredited institution in plus 2 years' experience in academic advising or equivalent related experience may substitute for a Master's degree.
• Two years of academic advising experience or equivalent related experience.
• Ability to work in a fast-paced environment, multi-task, and problem solve.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Preferred Qualifications

• Master's degree from an accredited institution directly related to education and/or counseling.
• Five or more years of experience.
• Two years or more of experience in advising and counseling student-athletes.
• Experience in higher education advising environment, ideally in athletics.
• Experience in the personal and academic development of students from various backgrounds.
• Experience with University and Athletic department academic policies and procedures.

Knowledge, Skills and Abilities

• Knowledge of NCAA rules and regulations at the Division I level.
• Demonstrated excellent written and verbal communication skills and interpersonal skills.
• Maintain knowledge of department activities, sports schedules, and procedures.
• Software (Teamworks, Canvas, Civitas/Inspire, Banner)
• Ability to work in a fast-paced environment, multi-task, and problem solve.
• Ability to foster cooperative working relationships with fellow staff members within the department.
• Ability to exhibit professional decorum at all times while representing UTSA Athletics, including routine events and meetings that occur outside of the office and on the road.
• Adhere to University, American Athletic Conference, UTSA Athletics, and NCAA policies and procedures.
• Ability to maintains a positive attitude toward performing job duties and in working with other staff.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Normal office conditions.
• Experience high productivity, attention to detail, coordination, and follow-through in high-demand environments.
• Some evening and weekend work and travel may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
Exerts up to 10 lbs. of force occasional

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.