AUCTION HOUSE BOOKKEEPER

McLaren Auction Services is seeking an enthusiastic, detail-oriented Auction House Bookkeeper with a love of antiques who will be responsible for preparing & managing our auctions.

JOB DESCRIPTION

• Maintain accurate financial records for all auction transactions, including managing invoices, receipts, payouts, and reconciliations for consignors, buyers, and vendors
• Reconcile auction proceeds with internal inventory and sales systems (Auction Flex, Dropbox, Excel) and resolve any post-auction discrepancies
• Track and follow up on payments, outstanding balances, and fees
• Manage payroll, write checks, make bank deposits, and reconcile bank and Visa accounts
• Prepare and file tax documents, including monthly tax deposits, quarterly reports, and CAT tax filings
• Organize and maintain financial records, including contracts, settlements, and insurance renewals; assist with audits as needed
• Support auction events by preparing the cash box, checking in/out customers, and handling post-auction reconciliation
• Assist with general office tasks such as answering phones, emails, and customer inquiries
• Provide occasional personal assistance and bookkeeping support to the company owner

YOUR CREDENTIALS

REQUIRED

• High School Diploma or equivalent
• Fluent in English with excellent verbal and written communication skills
• Utilization of research tools, internet searches, etc. as needed to complete tasks
• A self-starter who can work independently while maintaining a collaborative team spirit.
• Excellent attention to detail and ability to handle high-value property responsibly and respectfully
• Experience with Microsoft Office suite including Outlook and Excel, Quickbooks & Auction software
• Previous accounting or bookkeeping experience
• A sense of humor and a love of antiques!

PART TIME position

• 1-3 days a week depending on responsibility load each week
• Business hours are typically Monday through Friday 9am-4pm. No expectation to stay late.
• Auction Nights once every four weeks on Wednesday & Thursday from 4pm-11pm, as needed

Pay: From $20.00 + per hour, depending on experience

Job Type: Part-Time

Work Location: In person

Application Question(s):

• Please describe any bookkeeping or accounting experience you have in the past, and the skills you possess that allowed you to excel at the position?
• 100 – 10 x 3= ?
• What is your schedule availability?

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 16 – 24 per week

Schedule:

• 8 hour shift
• Day shift

Work Location: In person