Job Description - Bid Clerk
General Description
The Estimating Clerk position is responsible for providing administrative support to leadership, managers, and other staff as required, performing various tasks related to the organization's business operations. This position is responsible for ensuring that all administrative tasks are carried out accurately, with high quality, and within specified timeframes.
Essential Roles and Responsibilities:
- Maintain precise call logs, detailing follow-up actions and outcomes with subcontractors, engineers, and clients. Record this data in CRM Software for tracking and analysis purposes.
- Access the Bid platforms to retrieve architectural, engineering, and construction drawings related to projects.
- Compile all bid documents and supporting materials for entry into the vertical estimating tracker. Ensure completeness by providing any missing information, such as bid bonds.
- Keep Microsoft Outlook calendar current.
- Produce and distribute correspondence as requested: prepares and assembles reports, proposals, and other documents.
- Create and manage all proposal files.
- Utilize online platforms to actively recruit and contact subcontractors for upcoming projects.
- Update and maintain subcontractor information in company system email.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities:
- Ability to work independently and unsupervised.
- Ability to gather and analyze data, reason logically and creatively, draw conclusions and problem solving.
- Ability to make appropriate recommendations.
- Ability to prioritize and organize, work well under stress, meet deadlines.
- Skilled in interpersonal communication to assist with all levels of staff and clients.
- Knowledge of Microsoft Office products.
- Knowledge of traditional office equipment such as copiers, scanners, shredders, and postage machines.
- Skilled in written and interpersonal communication.
- Ability to perform tasks in a safe and responsible manner.
- Ability to be a self-starter with a strong work ethic, positive attitude, and team player.
- Ability to occasionally travel.
Required Qualification:
- High school diploma or GED is required.
- Minimum of one-year experience in an administrative support position is required.
- Valid driver’s license is required.
Preferred Qualifications:
- N/A
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Position is subject to both inside and outside environmental conditions, noise sufficient to cause the worker to shout.
- Position is subject to a variety of physical conditions – proximity to moving mechanical parts, moving vehicles, electric current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
- Position is subject to atmospheric conditions – fumes, odors, dusts, mist, gases, or poor ventilation.
Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
- Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
- Lifting: Must be able to exert up to 20 pounds of force occasionally and up to 20 pounds of force frequently, and up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.
