Job Title: Bidding/Administrative Assistant
Location: Smithfield, RI
Hourly Pay: $25 to $30/hour DOE
Schedule: Full-time
Company Overview:
CAM HVAC, a Crete United company, is a leading provider of commercial and industrial HVAC solutions throughout Rhode Island and Southern Massachusetts. Our services include expert design, precision repairs, scheduled maintenance, and installations of high-efficiency systems. As part of our continued growth, we are seeking a detail-oriented and proactive Bidding/Administrative Assistant to support our estimating and office operations.
Key Responsibilities:
- Answer phones, take messages, and greet visitors at the door
- Prepare and submit weekly certified payroll reports
- Follow up with subcontractors to ensure timely submission of certified payrolls
- Match receipts to credit card statements on a monthly basis
- Assist in the preparation of pre-qualification packages
- Prepare bid documents and read specifications and addenda
- Request bid bonds and letters of intent from surety providers
- Manage the annual renewal of DCAMM certification
- Download bid documents weekly and organize accordingly
- Maintain company bid calendar and schedule
- Perform general filing and organization of project documentation
- Match and process incoming invoices
- Order office and project-related supplies
Qualifications:
- Strong organizational skills and attention to detail
- Previous experience in construction administration or estimating support preferred
- Ability to interpret basic construction documents and specifications
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Excellent communication and follow-up skills
- Ability to manage multiple priorities in a deadline-driven environment
Benefits:
- Medical and Dental insurance
- Profit sharing
- Company-paid life and long-term disability insurance
- Paid holidays and PTO
Education
Preferred- High School or better in Accounting
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
