POSITION SUMMARY:
The Billing Specialist is responsible for assisting CECO Pipeline Services in meeting project accounting objectives. This position is also responsible for preparing billings, communicates and corrects rejections from clients, manages receivables and the aging statement.
KEY POSITION ACCOUNTABILITIES:
- Successfully manages the billing and payment process, and works with Project Management staff to ensure accurate billings are submitted timely.
- Prepares and processes client billings (invoices) daily, to meet weekly deadlines.
- Tracks daily time and material billing progress.
- Completes project cost reconciliations for project portfolios, and reconciles unbilled balances.
- Maintains records to verify prices, payment terms, and other data required for reconciling invoices payments.
- Monitors project portfolios and provides clear and consistent updates/communication to Project Managers.
- Manages rejections from the client, working with the Project Management staff for resolution and re-submission.
- Works with associates in different disciplines to resolve project specific discrepancies.
- Maintains a strong customer focus; address and solve client questions and issues.
- Confidentially handles client data and payment information.
- Ensures compliance with accounting and financial regulations and policies.
- Communicates changes in billing policies and updates documentation.
- Minimizes turnaround on receivables and collectables.
CERTIFICATIONS/SKILLS:
- Excellent verbal and written communication skills
- Strong organization, planning, and attention to detail skills
- Proficient computer skills (MS Office suite, Outlook, Excel, etc.)
- Proficient with JDE and Spectrum
- Ability to clearly communicate initiatives, results, and analysis to project management
- Motivation and initiative to implement process improvements
- Ability to work independently as well as in a team environment
- Knowledge of accounting principles
- Excellent customer service skills
MINIMUM EDUCATION:
Bachelor’s degree in Accounting, Finance, Business, or equivalent related experience
MINIMUM EXPERIENCE:
- 3 to 5 years of experience in billing, accounting, or a related field
- Experience billing time and material preferred
- Experience in the Pipeline Industry and with Master Service Agreements a plus
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:
- Ability to maintain composure during periods of high stress with a highly developed sense of urgency.
- Regular onsite attendance is required.
- Ability to multitask project related activities in the office.
- Visual acuity to process work tasks.
- Exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or up to 5 pounds constantly to move objects.
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