Bookeeper/Accounts Payable/Receivable Coordinator (Newport Beach, CA)
We are looking for a professional person that can work in a very fast paced office. This person must be organized, detailed oriented, know how to work alone with minimal direction and to be able to quickly think on their feet. This position will report directly to the owner of the company. Our company uses QuickBooks, it is a MUST and expected that you are proficient and can maneuver it to work in it on a daily basis. It is also a requirement that you understand GAP accounting practices and business finance.
Our company is southern CA’s premier boat and yacht upgrade and provider and technology company., based in Newport Beach. Our mission is to assist boat and yacht owners with upgrading their vessels while delivering the highest level of customer service. Our company is certified by many of the best manufacturer’s in the marine and technology industries.
We are looking for a person who has the following skill-set:
· Leadership
· Job Costing is a MUST
· Project Management
· Business Negotiation
· Decision-Making
· People Management
· Dependable
· Reporting Skills
· Deadline-Orientated
· Budget Development
· Critical Thinking and Problem Solving Skills
· Team Work
· Adaptability
· Stress Tolerance
1. Track orders with vendors to confirm receipt of our company’s purchase orders. Resolve any issues with vendors to ensure timely materials delivery.
2. Track orders with freight companies (i.e. Fed Ex Freight)
3. Project managing with installers to complete jobs.
4. Pay weekly/monthly bills
5. Pay sales tax to state
6. Pay bi-weekly payroll, and submit bi-weekly payroll to” EAS “ to pay for Workman’s Comp Insurance.
7. Track vendor pricing, rebates and service levels. Set up terms with vendors.
8. Apply expenses and labor costs for accurate job costing.
9. Produce weekly sales updates for the sales team and management.
10. Collect customer payments, remote deposit checks and process credit card payments.
11. Post customer payments in sales and accounts receivable modules of QuickBooks.
12. Code and input vendor invoices into QuickBooks, process checks and distribute on a weekly basis.
13. Research and resolve accounts payable discrepancies to ensure prompt and appropriate payment to vendors/subcontractors.
14. Manage accounts receivables, review customer invoices for accuracy and obtain approvals, electronically distribute billings to customers to expedite payment and mail hard copies as necessary.
15. Complete the sales tax report utilizing system data.
16. Retrieve system reports such as financial statements for delivery to tax accountant.
17. Other tasks as management requires.
Qualifications:
College degree with accounting major preferred.
Proficient in QuickBooks.
Proficient in Microsoft Excel and Microsoft Office.
General accounting knowledge in multiple disciplines: A/R, A/P, G/L, reconciliation and financial statements.
Ability to work independently is an absolute must.
Detailed orientated and highly organized is an absolute must.
Excellent customer service skills and ability to communicate effectively with internal and external customers.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Health insurance
Schedule:
- 8 hour shift
Supplemental Pay:
- Overtime pay
Ability to Commute:
- Newport Beach, CA 92663 (Required)
Ability to Relocate:
- Newport Beach, CA 92663: Relocate before starting work (Required)
Work Location: In person
