Bookkeeper

Come and join our team, we are hiring!

Orlando Science Schools are focused on providing a high-quality STEM education in an intellectually nurturing environment. To achieve this goal, we are seeking well-qualified and highly motivated professionals to join our dedicated team.

We encourage you to look at the opportunity at hand. We are pleased with the work we do and could not be thriving without our enthusiastic group of devoted people.

JOB PURPOSE:

Manage accounts payable and accounts receivable and coordinate with the bookkeepers if applicable. Ensure books are balanced, and tax obligations are covered.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or business-related field from an accredited institution.
• 3 years of professional accounting experience including bookkeeping, examining, analyzing, and interpreting accounting systems, records, and reports by applying generally accepted accounting principles.
• 2 years in reconciling bank accounts, using excel, QuickBooks, accruals entries, and financial data needed for month/year-end reports.
• Excellent verbal and written communication, interpersonal, time management, problem-solving, and math skills.
• Robust understanding of accounting principles and financial reporting and regulations.
• Proficiency with computers, especially QuickBooks and Excel.
• Experience with financial reporting requirements.
• High level of accountability, accuracy, and efficiency.

ESSENTIAL FUNCTIONS:

• Manage accounts payable and receivable, including processing and tracking invoices, payments, and receipts.
• Record financial transactions and maintain accurate entries in the general ledger.
• Perform monthly reconciliations of bank statements, credit card statements, and vendor accounts.
• Process payroll, including calculating wages, deductions, and ensuring timely payment to employees.
• Prepare monthly, quarterly, and annual financial statements such as balance sheets and income statements.
• Provide support in budget preparation and monitor expenditures against budgeted amounts.
• Analyze financial data to identify discrepancies and assist in financial planning.
• Ensure compliance with applicable tax laws and prepare filings such as VAT/GST returns.
• Assist with internal and external audits by providing required documentation and records.
• Organize and maintain financial documents and filing systems for accurate and efficient recordkeeping.
• Communicate with vendors and clients regarding billing, payments, and account inquiries.
• Monitor and order office supplies as needed to support business operations.
• Maintain accurate financial records for grants, including tracking expenditures and allowable costs.
• Prepare and submit grant-related financial reports and reimbursement packages according to funder guidelines.
• Assist in compiling budgets and supporting documents for grant applications.
• Coordinate with program staff to ensure financial compliance with grant requirements.
• Perform other related duties as assigned to support the finance or administrative functions.

SKILLS:

• Skilled at analyzing information and using logic to address work-related issues and problems.
• Skilled at establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
• Skilled at being sensitive to others' needs and feelings and being understanding and helpful on the job.
• Skilled at being consistent, reliable, dependable, and accomplishing responsibilities.
• Skilled at balancing and reconciling and developing spreadsheets to quantify and illustrate routine financial reports, statements, comparisons, impacts, and projections using standard and fund accounting principles, methods, and applications.
• Advanced in QuickBooks to quantify and illustrate routine financial reports, statements, and/or projections.
• Advanced in Microsoft Office, Excel in particular

KNOWLEDGE:

• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, transcription, designing forms, and workplace terminology.
• Analyzing financial data, revenue, and expenditure trends. Ensuring expenditure control and recommending appropriate budget levels.
• Knowledge of Federal, State, and local laws, rules, regulations, and Federal and State funds-grant accounting.
• Understanding of the grant requirements and preparing reimbursement packages.

ABILITIES:

• Able to choose the right mathematical methods or formulas to solve a problem.
• Able to be careful about detail and be thorough in completing work tasks.
• Able to observe, receive, and otherwise obtain information from all relevant sources.
• Able to communicate effectively and clearly conveying information and ideas to supervisors, Peers, and co-workers by telephone, in written form, e-mail, or in person.
• Able to use computers, enter data, process information, and analyze data.
• Able to Document/Record information by entering, transcribing, recording, storing, or maintaining information in written or electronic form.

EQUAL EMPLOYMENT OPPORTUNITY:

Orlando Science Schools is committed to providing equal employment opportunities and employs all qualified persons without regard to race, color, religion, age, sex, national origin, disability, or any other classification protected by federal, state, or local laws.

PHYSICAL REQUIREMENTS:

Extended periods at a keyboard or workstation, prolonged sitting, frequently expected to stand, walk, talk, hear, use hands and arms to handle, feel or reach, operate office equipment, computer, copy machines, phones, hand-held learning gadgets, and other office equipment, bend, kneel, crouch and crawl, carry, push, pull and lift or move up to 25 pounds.

JOB DESCRIPTION DISCLAIMER:

The duties and responsibilities specified are not a thorough list and additional tasks may be assigned to the employee from time to time as required by business necessity.

Job Type: Contract

Pay: Up to $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person