Job Overview
We are seeking a highly organized and detail-oriented Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a background in office management. This role requires proficiency in various administrative tasks, including bookkeeping, scheduling, and vendor management, while fostering a positive work atmosphere.
Responsibilities
- Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
- Maintain accurate records through effective filing systems and bookkeeping practices.
- Handle accounts payable and accounts receivable ensuring accuracy and detailed attention to expense allocations by project
- Manage vendor relationships to ensure quality service delivery and cost-effectiveness.
- Develop and manage budgets to align with organizational goals.
- Utilize QuickBooks for financial tracking and reporting purposes.
- Coordinate calendar management for executives, ensuring optimal scheduling of meetings and appointments.
- Provide exceptional front desk support, including phone systems with professionalism and phone etiquette.
Requirements
- Proven experience in office management or a similar administrative role.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written, to interact with staff at all levels.
- Familiarity with medical office management is a plus but not required.
- Experience in supervising teams and managing personnel effectively.
- Proficiency in QuickBooks and other office software applications is essential.
- Ability to manage schedules efficiently while maintaining attention to detail in all clerical tasks.
- Knowledge of budgeting practices and financial reporting is beneficial. Join our team as an Office Manager where you will play a crucial role in creating an organized, productive work environment that supports our mission!
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
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