Location: Houston, Texas
What this job involves
We are looking for a Brokerage Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Houston office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Marketing
- Work with marketers and business partners to gather/curate content and execute marketing tactics including brochure/flyer development, aerial/retail mapping, client or other retail deliverables, email submissions, social media tiles, direct mail, and event coordination
- Manage & maintain all listings on CoStar, LoopNet, View the Space, and JLL website
- Create and manage all email marketing
- Develop creative briefs to engage with creative team and partners
- Oversee photography, videography and other vendor coordination requests as needed to support assigned properties
- Ensure marketing efforts are aligned with JLL best practices
- Maintain portfolio of marketing deliverables and share best-in-class creative with sales team and JLL teams
- Ensure updates and edits are made to materials with new availabilities and floors/suites leased across all materials and platforms
- Offer support with special projects as needed and as time allows
- Create and edit presentations, pitches, and client deliverables for prospect meetings
Business Operations
- Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
- Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
- Contribute to standardized client-reporting documents
- Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
- Collect broker expense receipts according to the JLL T&E policy
Administrative
- General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements
Interested? An ideal candidate would need to have the following qualifications:
Desired skills and experience
- 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
- Outstanding organizational and project management skills
- Comfortable and confident taking charge of a project or situation in order to meet business/client goals
- Self starter; able to start and complete projects independently
- Excellent written and oral communications; conveys ideas clearly and concisely
- Team oriented; works well with others in a cross-functional way to get the job done
- Impeccable attention to detail; completed projects and tasks with thoroughness at each step
- Advanced Microsoft Office product knowledge – Excel, Word, PowerPoint, Outlook, Teams
- Canva experience is a plus
- Experience with Adobe Creative Suite products, including InDesign, Photoshop and Illustrator
- Ability to learn new software and JLL’s in- house platforms
If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
