The Celebrity Executive Assistant provides high level administrative support to the Individual. Responsibilities include, but are not limited to booking travel, managing house staff, maintaining personal calendar for the individual, as well as running personal errands. The Celebrity Executive Assistant must also work closely with management and executive team members on any business-related items. The Celebrity Executive Assistant should be comfortable with a great amount of travel as it is required to travel, both domestically and internationally as needed, and must be able to work in a fast-paced environment, with excellent communication and organizational skills. Experience with managing all aspects of the person and home life is a priority.
Position is more of a Hybrid role
Work Location: On the road
SPECIFIC RESPONSIBILITIES & DELIVERABLES FOR THIS ROLE INCLUDE:
· Managing, updating, and keeping the calendar current and reviewing daily.
· Managing assigned aspects of the individual’s personal life and interfacing with the business manager when necessary.
· Managing all aspects of the household including housekeeper, food, and beverage, identifying booking and overseeing all repairs and other vendors, and ensuring the house is guest ready.
· Running errands; researching and sourcing various options on miscellaneous purchases.
· Handling and sorting mail; accepting and managing deliveries, packages, returns, etc.
· Setting up and managing the organization of all aspects of house.
· Managing all aspects of individual’s travel, including booking, rescheduling, tracking all air, ground, lodging and dining reservations; quickly learns and incorporates hotel and air preferences.
· Managing medical appointments, prescription ordering and personal appointments for the individual.
· Sets up and manages operational systems to streamline all possible functions.
· Encouraging the flow of communications; checking emails and following up.
· Ensuring the utmost confidentiality and discretion at all times.
· Performing other work-related duties as assigned.
Experience:
Celebrity PA: 3 years (Required)
Must have travel tour experience as the principal will be on tour for 4 months in Europe.
REQUIREMENTS & QUALIFICATIONS:
· Must have Valid Drivers License and Passport
· Must be able to travel both domestically and internationally as needed
· Highly organized and resourceful
· Efficient, natural problem solver, multi-tasker, high level of focus on details
· Dependable, honest, and discreet
· Proficient with technology
· Experience developing basic organizational and communication systems / processes to bring structure and operationalize functions
· Takes ownership and pride in ensuring that the individual is well taken care in all aspects of their lives
· Welcomes direction and feedback
· Can work through any situation; utilizing all resources possible on their own prior to involving the principle
· Strong ability to connect all the dots and focus on larger picture, as to make smarter decisions
· Forward thinker that is excellent with anticipating needs
· Must possess the ability to work well independently and without supervision
· Effective and professional written and communication skills
· Ability to work on tight deadlines while producing high-quality work.
