MINIMUM TRAINING, CREDENTIALS AND EXPERIENCE REQUIRED:
- High school diploma or equivalency, and two years’ experience in an office setting.
- Successful completion of a two-year course of study in commercial or general business subjects at an accredited vocational technical school may be substituted for the required experience.
- Knowledge of computer use and software applications, accounting procedures, records management required.
Valid drivers’ license required.
POSITIONS SUPERVISED: None
WAGE AND HOUR STATUS: Non-exempt
DESCRIPTION OF DUTIES AND RESPONSIBILITIES: *
ESSENTIAL FUNCTIONS: (Essential functions of this position are listed below. The position also includes additional functions as needed and/or assigned by supervisor.)
- Prepare the monthly staff work schedule.
- Order and maintain program supplies, equipment, and furniture; arrange for repair of office furniture and equipment; and arrange for maintenance of program vehicles.
- Word process letters, memos, and reports.
- Acquire client authorizations and request records as relevant to client needs.
- Collect necessary data and prepare required reports.
- Answer telephone calls including performing the following: (1) triage and coordinate communication between the team and persons served; (2) get answers to questions for clients, families, community resources, and agencies; (3) work with callers to relieve urgent situations or to temporarily manage them until other staff are available; and (4) decide when and how to quickly refer calls to other staff.
- Manage and operate the system to document all cash transactions with receipts signed by recipient upon receiving cash.
- Complete all data input and coordinate the computer and management information systems for the program.
- Maintain and record all orders, purchases, and documentation of all Enhancement fund transactions.
Physical & Other Requirements:
Ability to lift and carry up to 10 pounds.
Ability to handle stressful situations.
Travel Same Day: Frequent
Travel Overnight: Occasional
Overtime (Non-Exempt only): Frequent
*Expectations regarding quality and quantity of work are further delineated in the criteria-based performance appraisal.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
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