JOB STATUS:
OPEN
POSTING DATE:
08/08/2025
CLOSING DATE:
08/30/2025 11:59 PM
POSTING NUMBER:
00007295
LOCATION:
Banks Junior High
POSITION TITLE:
Clerk, Attendance
JOB DESCRIPTION:
Primary Purpose: Maintain accurate attendance records to facilitate administrative decisions.
RESPONSIBILITIES:
Major Responsibilities and Duties
- Maintain accurate student accounting records and records related to student attendance such as sign-in sheets, class rosters, withdrawals, suspensions, discipline referrals, absence lists, etc.
- Prepare reports including but not limited to attendance reports, class or personnel rosters, end-of-semester reports, and accounting reports.
- Assist parents, students and staff with questions regarding student attendance.
- Call parents to verify student absences as needed.
- Issue passes to students who need to leave school for appointments and personal business after parents have been contacted to verify reason for leaving.
- Report all attendance issues to designated administrator.
- Prepare discipline forms for truant students.
- Make a daily list of absent students and distribute to teachers.
- Assist students in correcting absences mistakenly marked by teachers.
- Prepare the In School Suspension (ISS) class roster on a daily basis and provide a copy to the ISS teacher.
- Process new student records and enter student data into appropriate databases.
- Input all student withdrawals as directed by the Registrar.
- Maintain a student transaction sheet of all newly enrolled or withdrawn students.
- Maintain a weekly record of total school enrollment counts and balances.
- Prepare teacher rosters for each six week session.
- Supervise student aides assigned to the attendance office and provide them with duties such as filing, distributing messages, etc.
- Attendance at work is an essential function.
- Other duties as assigned by the supervisor or designee.
EXPERIENCE:
QUALIFICATIONS:
Minimum Education/Certification:
- High school diploma or G.E.D.
- 15 credited college hours OR three years of experience as a secretary or similar office experience preferred
Special Knowledge/Skills:
- Proficiency in typing and data entry
- Working knowledge of basic office procedures and the operation of common office equipment and machines
- Ability to communicate effectively both verbally and in writing
- Ability to greet the public in person and by telephone
OTHER INFORMATION:
Equipment Used: Computer, telephone, copier, printer and other office equipment. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15-44 pounds), use of fingers, specific visual requirements (computer), specific hearing requirements (telephone).
JOB CONTACT INFORMATION:
APPLY TO:
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.
GROUP / GRADE:
Wage/Hour Status: Hourly; Reports To: Principal; Date Revised: October 2018
SALARY:
Pay Grade: 4
DAYS:
199
START DATE:
As set by the Board of Trustees
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