Client Billing CoordinatorOpportunity
Trustpoint.one is assisting a leading international law firm is seeking a Client Billing Coordinator to join its team. This exempt, firmwide position reports to the Client Billing Manager and is 100% remote, with the requirement to periodically travel to the firm’s Austin office as needed. The Client Billing Coordinator will play a critical role in ensuring accurate and timely billing by performing general billing duties and supervising client billing staff across multiple offices.
Salary
- Base Salary: $85,000 – $93,000 (commensurate with experience)
- Discretionary annual bonus
Location
- 100% Remote
- Periodic travel to the firm’s Austin, TX office required
Responsibilities
- Process client billing invoices using Aderant and other billing software, ensuring accuracy and compliance with established guidelines.
- Review and edit prebills; generate final invoices for submission to clients.
- Address billing-related questions and resolve issues for attorneys, clients, and staff, including e-billing uploads and compliance.
- Partner with attorneys on special billing needs (invoice formatting, discounts, line entry adjustments).
- Collaborate with the Rates Control team for setup and maintenance of client matter rates and exceptions.
- Manage e-billing systems, task/activity codes, client record maintenance, and invoice transmissions.
- Provide billing-related reporting and support to attorneys, secretaries, and staff.
- Supervise, coach, and evaluate billing staff across assigned offices; approve timecards, monitor workflow, and conduct performance reviews.
- Assist with payment applications, trust transactions, and accounts receivable inquiries.
- Support attorneys with client billing history analyses, reporting, and unbilled time estimates.
- Other tasks as assigned by the Client Billing Manager.
Qualifications
- High school diploma or equivalent required; some college coursework in accounting or business preferred.
- 2–3 years of billing experience in a legal or accounting environment required; Aderant experience strongly preferred.
- Basic knowledge of accounting principles and internal controls.
- Proficiency in MS Excel, Word, and Outlook required.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to handle confidential information and exercise sound judgment.
- Excellent written and verbal communication skills with a client-service orientation.
- Self-starter with the ability to supervise remote staff effectively.
- Able to manage multiple priorities in a high-pressure environment with strict deadlines.
Working Conditions
- 100% remote, with occasional travel to the Austin office as required.
- Standard working hours are 10:30am–7:00pm CST, Monday through Friday, with flexibility for overtime as needed.
- Heavy data entry required; must be able to sit for extended periods.
- Fast-paced environment with frequent interruptions and tight deadlines.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type: Full-time
Pay: $85,000.00 - $93,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: Remote
