College of Technology Secretary II

Description

Vincennes University is seeking applicants for a full-time Secretary II position. This is a full-time support staff position in the Technology Building in Vincennes, IN.

Duties and Responsibilities

• Serve as an office assistant maintaining supplies, work orders, travel budgets, requisitions, invoices, travel requests, etc.

• Data entry, prepare correspondence, answer phones

• Manage Banner Finance operations for budget input, data retrieval and review in support of the College Dean and program chairs

• Manage motor pool vehicle reservations

• Provide support for the Outreach Coordinator in organizing and scheduling student tours, enrollments, communication, and events

• Collect, review and maintain record of current final exams and syllabi for COT courses

• Manage Professional Development requests

• Participate in Start VU and other university/community events

• Edit/create and organize and assist on promotional materials, webpage as needed

• Provide support for Banner course schedule input, overrides, and room utilization

• Monitor student housing grant funds and process student housing grants

• Provide support for and review of Curriculum Proposals

• Provide support in creating and organizing full -time and adjunct faculty hiring paperwork, in conjunction with academic department chairs and the Dean of College of Technology.

• Organize, update, review and verify faculty load reports

• Provide support for, and review of Curriculum Proposals

• Process syllabi reviews via Simple Syllabus

• Process student Work Study applications

• Manage billing, invoices, and stipend payment information for training provided by COT faculty for industry employees (Toyota, Graber Const., Berry Plastics, Jasper Engines, etc.)

• Other duties as assigned by Dean of Technology

Required and Preferred Qualifications

• Minimum high school diploma or G.E.D

• Experience in a busy office environment; ability to multi-task, excellent communications skills

• Working knowledge of current computer software

Additional Knowledge, Skills, and Abilities

Interested applicants should submit a Vincennes University application, cover letter, resume/cv, and full contact information for three professional references.