Construction Administrator

The Construction Administrator role serves an important function working closely with the Project Managers and accounting team to support the projects ensuring all requirements are met, and that projects are successfully completed. As a member of the project team, the Construction Administrator works closely with the Project Managers, Field Personnel throughout the project life cycle and with the accounting team to input budgets, track costs and complete invoicing. Customer service, strong communication skills, and attention to detail are keys to your success. Significant use of computer hardware and software including SAGE100, CRM, and MS Office products.

Responsibilities Include:

– Assign project numbers and setup project binders, electronic project folder, set up job costing budgets in SAGE100, and update PSA.
– Establish communication with the Construction Administrator of the customer for the project.
– Ensure all needed project “start-up” paperwork is completed prior to project start (i.e., customer credit application, project data sheet, insurance certificates, bonds etc.).
– Coordinate subcontract review process – ensure all subcontracts are received, reviewed, and returned timely.
– Ensure that an executed contract is received prior to project start.
– Work with Project Managers on project requirements and assist with project tasks.
– Make travel arrangements and lodging reservations for field crews.
– Communication with Field Crew Supervisors on all travel arrangements, lodging reservations, and other project specific items (as necessary).
– Assist Project Managers with any project requirements such as submittals, project binder maintenance, etc.
– Work with the Material Purchasing Specialist on material and delivery requirements for projects and provide assistance with purchasing and freight arrangements as needed.
– Work with accounting on project specific items such as special payroll requirements, invoicing requirements, and other payment issues.
– Project billing.
– Project closeout – punch lists, warranties, binder archive, etc.
– Field Personal and Equipment Safety Support as required.
– Greet clients and vendors.
– Update Field Employee Resumes.
– Shipping & Receiving/ Back-up to Purchasing and Logistics.
– Supplies: Ensure all office supplies are stocked.

“Helping to Protect the Environment and Lead with Integrity”