The Contract Manager contributes to the overall implementation of Resident Services operations and is responsible for cradle to grave contract and grant administration activities including procurement of goods and services, board items, contracts, Intergovernmental Agreements, and grant agreements. The Contract Manager will provide supervision to department staff in the performance of their duties. The Contract Manager serves as a liaison to CHA’s procurement, finance and legal departments for Resident Services operations activities. The Contract Manager ensures that contracts and grants are completed in compliance with CHA policy and federal regulations.
DUTIES AND RESPONSIBILITIES
· Manages the day to day work activities of department staff.
· Manages all phases of pre and post award contract and grant administration activities for Resident Services (e.g. procurements, contract exhibits, cost estimates and analysis, amendments, tracking financial and performance activity, contract and grant close-out), in accordance with guidelines issued by federal regulation and grant award requirements.
· Oversees contracts, grants, commensurate benefit agreements and lease agreements to ensure deliverables and reporting requirements are adhered to.
· Evaluates partner, contractor and grant performance, including quality of deliverables and degree of compliance; collaborates with staff to conduct desk reviews, performance reviews, on-site file reviews, etc.
· Tracks and monitors data entry related to the status of all grant and contract related activity in a centralized repository.
· Reviews and approves specifications of grants and contracts and recommends modifications when necessary.
· Reviews invoices for contractor/vendor payments.
· Prepares requisition and payment requests for eligible expenses incurred by CHA and submits to CHA finance team/funder.
· Completes tracking and reconciliation of grant financial and performance activity and administers closeout procedures for proper grant completion and closeout in accordance with guidelines issued by federal regulation and grant award requirements.
· Researches, analyzes, and collects general ledger accounting system data for reconciliation of grant financial activities for final closeout audit in accordance with auditing standards.
· Reviews and disseminates funder grant award system reports documenting progress in reporting, obligation and expenditure of funds.
· Oversees revenue generating (e.g., vending services) contracts to ensure services are rendered in accordance with terms and conditions.
· Oversees and monitors revenue and expenditures for revenue generating contracts. Ensures revenue balance reports are reconciled and disseminated to designated stakeholders.
· Develops and prepares recommendations necessary to resolve conflicts and problems with contractors who fail to fully meet the terms of their agreements with the Authority.
· Assists with audits, as required by funder, and assists with resolution of findings/arears of concern.
· Develops and recommends policies and procedures for contract and grant administration.
· Researches federal, state and local regulations to ensure compliance by all contracted parties.
· Collaborates with staff to conduct market research, cost estimates and cost analyses, develop statements of work and integrate meaningful goals and outcomes into contracts.
· Represents Resident Services at meetings related to contract and grant administration.
· This position occasionally requires working outside of CHA’s established hours of 8:30am – 5:00pm, Monday- Friday.
· This position is eligible for remote work up to two days per week following successful completion of onboarding within the division.
QUALIFICATIONS
A Bachelor's Degree in Business Administration, Finance or a related discipline is required. This position also requires a minimum of five (5) years of contract management, audit, analyst, or finance experience. A combination of education and related work experience will be considered. Effective communication skills (written and verbal) and the ability to lead and manage a diverse staff of professional employees to coordinate the completion of assignments and effectively communicate project deliverables is required. Proficiency in Microsoft Office with strong Excel and Word skills is required; an exercise in both Excel and Word will be required during the interview process. This position requires the ability to choose the right mathematical methods or formulas to analyze financial and performance data. Strong analytical and organizational skills are needed. This position requires the ability to apply general rules/procedures to specific problems to produce logical answers and well-organized project deliverables using Microsoft Excel and Word. Knowledge of HUD, Uniform Guidance and other regulations related to procurement development, contract administration and grant administration is preferred.
BENEFITS AT-A-GLANCE
- Vacation, Sick and Personal, competitive PTO package
- Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance
- Short-Term and Long-Term Disability Insurance
- Long-Term Care Insurance
- Pet Insurance
- Parking Transit
- Prepaid Legal Services
- Brightstar 529 College Savings Plan
- Identity Theft Protection
- Hospital Indemnity Insurance
- Voluntary Critical Illness Insurance
- Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
- Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
- Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.
"Applications will be accepted for 30 days from the date of posting. However, the position may be closed at any point if a sufficient number of qualified applications are received.”
Salary Range: $85,000 - $90,000
Grade: S8
FLSA: Exempt
Union: None
Job Type: Full-time
Pay: $85,000.00 - $90,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Chicago, IL 60605
