Summary
The Controller is responsible for the implementation and oversight of all finance, accounting and reporting activities. They lead presentations to the Finance Committee to the Board as well as TAM staff, and support presentations within Audit and Investment Committees. Working closely with the senior leadership team, the Controller produces and presents information for critical decision making within the Museum – often offering guidance that helps shape strategy and action. The Controller ensures that the Museum has the systems and procedures in place to support effective financial controls and systems. They work closely with the program leaders and their staffs across the Museum to lead effective implementation of the Museum’s annual operating budget and other functions.
Core Responsibilities:
- Oversee all accounts, ledgers and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Lead annual audit including producing all needed schedules
- Produce organizational and project related budgets, cash flow statements and financial statements
- Enter many various entries and transactions into MIP, the Museum’s accounting system
- Ensure proper payroll processing
- Track and ensure processing of invoices as well as all receivables, payables, restrictions and releases
- Effectively communicate with department leaders, all staff, and committees to ensure proper tracking and reporting of all financial transactions for TAM
- Monitor TAM endowments and ensure proper management of those funds
- Ensure reconciliation of all accounts each month and annually
- Create and maintain internal control and safeguards for receipt of revenue, costs, program budgets and expenditures.
- Coordinate all audit and 990 activities and produce various tax documents and related payments or receipts
- Create and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements; monitor progress and changes and keep senior leadership abreast of TAM’s financial status.
- Work with leadership team to lead the annual budgeting and planning process.
- Support the Executive Director in engaging the board’s finance, audit and investment committees.
- Oversee all financial, program/project and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collaborate on financial reporting materials required by the development team.
- Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and provide support to maximize individual and organizational goals.
- Creates and maintains fiscal records and preparation of financial reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings, based on past, present, and expected operations.
- Provide leadership in strengthening internal communications with all staff at all levels throughout the organization; create and promote a positive and supportive work.
- This position supervises the accounting staff.
Education and Experience
- Minimum 3 years of experience managing a non-profit accounting/finance department; with solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, accounting for investments, and providing internal and external financial statements and other support to senior or executive level staff highly desired.
- Accounting or other business-related Bachelor’s degree.
- Knowledge and experience with endowments or investment portfolio management and accounting, and investment performance analytics and concepts
- Demonstrated knowledge of and experience with GAAP fund
Benefits
Regular full-time and part-time employees are eligible for our comprehensive benefits package. Part-time employees may also be eligible for certain benefits depending on employment status and hours worked. Temporary and variable-hour employees are generally not eligible for benefits except Washington Paid Sick Leave.
- Medical
- Dental
- Vision
- Flexible Spending Account/Health Savings Account
- Life Insurance/AD&D
- Employee Assistance Program (EAP)
- 403(b)
- 150 hours Paid Time Off
- 9 Holidays
- Employee Discount
- TAM Membership
