Description:
The Coordinator of Events & Conferences reports to the Director of Events & Conferences. This position is responsible for the planning, coordination, and execution of college events, conferences, and special programs under the supervision of the Director. This role ensures events support the institution’s mission, enhances student engagement, and promotes the college’s academic and community outreach initiatives. Because a pivotal role of this position is to ensure proper staffing of events and conferences, this position may require extended working hours related to evening and weekend events.
Education & Experience Requirements
Education required: Bachelor’s degree in Event Management, Hospitality, Communications, Business or a related field OR a combination of an Associate Degree in a related field and 3+ years of experience in event planning or project management, preferably in an academic setting.
Experience required: Bachelor’s degree candidates must have at least one year of experience in event planning or project management, preferably in an academic setting.
Skills required:
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Familiarity with office suite software and other electronic design tools for presentations, social media, and websites, etc.
- Familiarity with event software and digital tools (e.g., EMS, Eventbrite, Cvent, Google Workspace).
Essential Functions & Position Duties
- Assist Director in the planning, coordination, and execution of all campus-wide events including academic conferences, student activities, alumni gatherings, career fairs, and faculty-led symposia under the supervision of the Director of Events and Conferences.
- Collaborate with internal departments (academic, administrative, and student services) to support event needs.
- Manage logistics including venue booking, catering, audiovisual setup, transportation, and accommodation (when needed).
- Assist Director with the creation of event timelines, budgets, and promotional plans.
- Assist with the reporting of statistics related to events and conferences.
- Coordinate with external vendors and service providers.
- Ensure compliance with college policies, safety standards, and accessibility requirements.
- Supervise event staff, student assistants, and volunteers.
- Monitor event success through feedback collection and post-event evaluation.
- Maintain a calendar of events and ensure there are no scheduling conflicts.
- Assist Director with the collection of statistics related to all campus events and conferences, including the development of standard reports.
- Assist in securing sponsorships or partnerships when relevant.
Non-Essential functions of the position
Other duties as assigned. Duties must be performed on the John A. Logan College campus or designated location.
John A. Logan College offers a variety of benefits to employees. These benefits include, but are not limited to:
- State Universities Retirement System (SURS)
- Health, Vision, and Dental Insurance
- Life insurance
- Paid Time Off (Vacation, Sick, Personal)
- Paid Holidays
- JALC Tuition Waiver
Deadline to Apply: Open until filled
Type of Position: Full-time; Professional
Hours: 8:00 – 4:30, Monday-Friday; evenings and weekends as needed
Salary Range: $40,000 – $50,000
Complete a John A. Logan College Professional Application and submit a resume. Current employees may complete an internal application and submit a resume.
If you have questions, you may contact the Office of Human Resources at 618-985-2828 x 8912 or at [email protected].
JALC Mission: “To enrich lives through learning and community engagement.”
John A. Logan College is an equal-opportunity employer. John A. Logan does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service or any other characteristic protected by law.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
