Overview
Under the direction of the Superintendent, and Assistant Superintendent, Human Resources, performs highly-skilled and complex clerical and data support duties assigned, utilizing computers and other technology necessary to complete the tasks of the assignment; establishes priorities and organizes workflow and provides accurate, relevant, and responsive information externally and internally; performs a variety of specialized duties involved in the computerized collection, processing, input, verification, analysis, Human Resources record-keeping, and reporting of a variety of District data for staff, while assisting the Superintendent’s Office and the Human Resources Department.
EXAMPLE OF DUTIES:
● Under the direction of the Assistant Superintendent, provides support in planning, organizing, coordinating, and overseeing department activities and communications about the Human Resources Department, including scheduling classified and certificated interviews, greeting candidates, and related management functions; performs responsible clerical duties.
● Establishes priorities and assures the timely and procedurally correct completion of administrative support and clerical assignments; assists with special projects as needed.
● As appropriate, utilizes existing District data systems and software to manage Vector Solutions Management System.
● Ensures the stability, reliability, accuracy, and completeness of data, data access, and data quality across the District.
● Prepares a wide variety of materials for distribution, including correspondence, reports, requisitions, personnel reaction requests (PAR), memoranda, and Board agenda items.
● Understands, applies, and articulates District policies, rules, and regulations relating to certificated and classified staff.
● Establishes and maintains hiring packets for classified and certificated new hires.
● Maintains a calendar for the Assistant Superintendent for activities and schedules meetings and conferences.
● As appropriate, orders and receive supplies, and materials; oversees receipts and data regarding department credit card purchases.
● May serve as receptionist for the Department and/or the District and as such, presents an effective first contact with the public.
● Meets with parents regarding district student guardianship.
● Coordinates filing of Human Resources paperwork in cumulative files.
● Prepare Letters of Reassurance for Classified and Guest Teachers.
● Assist in preparing presentations/surveys using a variety of technologies and tools.
● Assist in organizing distribution and ordering of annual seniority awards and retirement reception.
● Assist in coordinating employee recognition programs.
● Assist with planning District and community events.
● Assist with updating and creating Human Resources social media posts, district calendar, Human Resources website.
● Assist with creating the Human Resources Board agenda and providing assistance at meetings.
● Assists with the launch of Frontline Time and Attendance at all sites, provides training to staff, and is the main contact for staff questions.
● Serves as Support Services Coordinator in their absence.
● Collaborates with the Fiscal Department with College internships.
● Works with schools and departments to schedule classified interviews (when, who, calling and scheduling, setting up packets, sending calendar invites to panel).
● Conducts reference checks for classified candidates
● Performs other related duties as assigned.
WORKING CONDITIONS:
District Office environment subject to frequent interruptions, demanding timelines, and contact with District employees and the public; long periods at a computer keyboard. Possibly some evening events.
EXPERIENCE AND EDUCATION:
● High school diploma or equivalent
● Experience in a public school setting is highly desirable
Join us as a Department Assistant where you can contribute to our team's success while developing your skills in a dynamic environment!
Job Type: Full-time
Pay: $26.97 - $33.80 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
