Position Summary
Do you have an interest in serving the public and working for a great city? Join Brooklyn Center and be a part of amazing group of city employees who are proud of the work they do every day. The Administration Department is currently recruiting a full-time, benefit-eligible, Deputy City Clerk. This position is location at City Hall with its regular working hours Monday through Friday, 8:00 a.m. to 4:30 p.m.
Reporting to the city clerk/deputy city manager, the deputy city clerk performs a variety of skilled, professional, and complex administrative and executive-related tasks, thus relieving the city clerk of administrative tasks. A high level of customer service and commitment to equity and accessibility is required, in addition to being detail-oriented and possessing sound judgment. The person in this role also needs to be committed to and have experience in keeping confidential and sensitive information secure. Ultimately, the person in this role provides the City and its residents with the certainty that City business is conducted efficiently and in compliance with all laws and regulations, that elections are conducted fairly and thoroughly, and that records are maintained accurately and kept confidential and secure.
Examples of Duties
Council
- Process and review the electronic agenda for the City Council meetings for accuracy and completeness. Proofread and amend final minutes within established guidelines.
- Assist the city clerk in maintaining complete and accessible official records, including, but not limited to, packets, minutes, ordinances, resolutions, proclamations, legal notices, affidavits, contracts, and agreements for City Council, the Housing Redevelopment Authority (HRAs), and the Economic Development Authority (EDAs).
- Contribute to reports for the city clerk division on a regular basis.
- Assist the city clerk in nomination/appointment process for city advisory commissions.
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Attend City Council meetings, as needed.
Maintain and update web pages.
Business Licensing
- Perform all duties related to the issuance of City business licenses, including, but not limited to, liquor, potentially dangerous dogs, special events, and tobacco-related products.
- Respond in a timely manner to inquiries regarding City license requirements and application procedures by email, mail, and phone.
- Maintain and update website pages.
Records Management
- Archive meeting packets, minutes, and related documents such as resolutions and ordinances.
- Archive business licensing documents.
- Provide support as needed for citywide records management and data practices requests.
- Ensure confidential information remains secure.
- Assist city clerk/deputy city manager with data requests.
Elections
- Assist city clerk/deputy city manager with elections, including, but not limited to, administering candidate filing; ensuring equity in election processes and practices; testing of voting equipment; maintaining elections calendar; and publishing election notices.
- Responsible for contacting, recruiting, assigning, and training election judges for precincts and during busy absentee voting periods.
- Keep current with state statutes and Hennepin County processes and policies.
- Responsible for processing absentee ballots, including issuing, receiving, and maintaining an accurate and secure filing system for applications and ballots.
- Answer questions pertaining to the City's precincts, legislative districts, congressional district, senators, and representatives.
- Provide input for budget preparation; assists in preparing budget documents; and assists in monitoring budgets during the year.
- Maintain and update web pages.
- Additional duties as assigned or requested.
Minimum Qualifications
- Bachelor’s degree in public administration, business administration or a related field. An equivalent combination of education and/or experience may be considered.
- Four years of office administration experience in a public facing capacity.
- Two years of election administration experience including statewide voter registration software (SVRS) experience.
- Minnesota Clerks and Finance Officers Association certification or ability to achieve within (3) years of employment.
- Notary Public commission or the ability to obtain within six months.
- Proficient in Microsoft Suite and other software applications.
- Must possess and maintain a valid driver’s license.
- Ability to work some evenings and weekends.
Desirable Qualifications
- Ability to speak, read, or write any language other than English, including sign language.
Regular full-time employees are eligible for City benefits. The City offers a benefit package that includes health, dental, long and short term disability, life insurance, and deferred compensation.
