Document Control Specialist

SUMMARY OF RESPONSIBILITIES

The Document Control Specialist (1 & 2) is responsible for ensuring that all documentation, processes, and procedures related to manufacturing, quality control, maintenance and shipping/receiving are accurate, consistent, and compliant.

ESSENTIAL JOB FUNCTIONS

• Embrace and demonstrate the qualities of the Minnkota Windows Game Changer definition.
• Comprehend all company safety, quality, production, engineering, maintenance and shipping/receiving requirements.
• Ensure all documents are current, accurately maintained, and systematically organized for efficient retrieval and compliance.
• Ensure that documentation complies with industry standards, regulatory requirements, and company policies.
• Create and maintain standardized templates for various processes and ensure they are being used consistently across departments.
• Develop and document standard operating procedures (SOPs) for different aspects of the manufacturing process, from raw material sourcing to the final assembly of products.
• Track process changes and promptly update associated documentation to ensure accuracy and alignment with current procedures.
• Collaborate cross-functionally to ensure processes are clearly documented, effectively communicated, and consistently implemented.
• Provide training to staff on proper document management and process adherence, promoting compliance with established best practices.
• Utilize and administer document control systems (e.g., SharePoint) to efficiently store, organize, and retrieve documentation in accordance with organizational standards.
• Support continuous improvement initiatives to enhance operational efficiency and product quality, contributing to overall organizational excellence.
• Prompt and dependable attendance.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND QUALITIES

• Proficient in interpreting technical drawings, specifications, and related documentation.
• Demonstrated ability to prioritize tasks, manage multiple projects simultaneously, and consistently meet deadlines.
• Strong verbal, written, mathematical, and comprehension skills.
• Skilled in using precision measuring tools such as calipers, gauges, and micrometers to verify dimensions and tolerances.
• Excellent interpersonal skills with the ability to collaborate effectively across cross-functional teams.
• Takes ownership of responsibilities and consistently demonstrates integrity, reliability, and accountability.
• Detail-oriented with a proven ability to perform tasks accurately and with a high degree of thoroughness.
• Proactive in decision-making and problem-solving to support operational goals and drive results.

EDUCATION AND WORK EXPERIENCE

• High School diploma or GED required.
• Associate degree or higher in a related field of study is preferred- or equivalent work and/or industry experience.
• A minimum of five years of experience in a manufacturing environment, including at least three years in Quality Inspection, or an equivalent combination. Prior experience in window manufacturing is preferred.

Specific Requirements for Levels 2

• Proficiency in various document management systems (e.g. SharePoint) and their functionalities.
• Knowledge of quality management systems (e.g. ISO 9001) and their application to document control.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook for documentation creation, editing, and reporting.
• Collaborate with IT to maintain the functionality and efficiency of digital document control tools and systems.
• Complete required training courses related to document control systems and best practices.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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