Description
DSHS Administrative Assistant 2
The Administrative Assistant 2 ensures departmental efficiency by managing critical administrative tasks to include filing forms, generating and distributing reports, updating databases, and managing court order documentation.
In this role you will act as the assistant to the Court Services department within the Civil Center of Excellence, providing direct and confidential administrative support. The role’s scope of influence affects staff in multiple disciplines, including Psychology, Psychiatry, and Social Work. You will report to the manager in charge of the Court Services department within the Civil Center of Excellence at Western State Hospital.
This is a full-time, Monday through Friday position with no option for remote work. Pierce County employees are eligible to receive an Orca Card for transportation needs. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
Some of what you’ll do:
- Provide administrative support
- Create petition templates
- Access and distribute criminal history information
- Prepare and distribute daily and weekly court hearing schedules and court filing documents
- Update databases related to legal status of patients
- Establish procedures, interpret and apply administrative policies
- Assist in devising unit standards and procedures to ensure adherence to policies
- Develop employee training programs and courses
- Coordinate with other departmental staff members
What we’re looking for:
Professionals with a bachelor’s degree in business administration, public administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year-for-year basis.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security
Questions? Email [email protected], reference 03945. To learn more about DSHS, go to www.dshs.wa.gov.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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