Early Childhood Support Coordinator

Seasonal

Job Goal:

The Early Childhood Support Coordinator is responsible for coordinating, implementing, and monitoring high-quality mental health, education, and disabilities services across all program options. This position ensures compliance with Head Start Program Performance Standards (HSPPS), the Individuals with Disabilities Education Act (IDEA), and agency policies. The coordinator supports comprehensive, trauma-informed practices and provides staff and families with resources rooted in Conscious Discipline and Positive Behavioral Interventions and Supports (PBIS).

Essential Duties and Responsibilities:

• Disabilities Services:
  • Coordinate timely developmental screenings and referrals to Early Intervention (Part C) and Local Education Agencies.
  • Collaborate with staff, families, and partners to support children with disabilities or suspected delays.
  • Coordinate transition meetings for children preparing to enter kindergarten
  • Monitor the implementation of IFSPs in the classroom and ensure appropriate accommodations and support.
  • Ensure all current IFSPs are reviewed and accurately uploaded into ChildPlus, with consistent tracking and service documentation.
  • Track and verify compliance with the 10% enrollment requirement for children diagnosed with disabilities.
  • Provide technical assistance and support to staff and families in implementing IFSP goals and services in daily routines.
• Education Services:
  • Support the implementation of the Head Start Early Learning Outcomes Framework (ELOF) and curriculum fidelity across classrooms.
  • Collaborate with Education Managers to ensure inclusive practices and individualized instruction for children with IFSPs.
  • Participate in staff development planning, ensuring training aligns with the needs of children with disabilities and behavioral needs.
  • Support data-driven instructional planning, including the integration of screening and assessment data into lesson plans.
  • Assist with professional development on inclusive education strategies, classroom accommodations, and tiered support systems.
• Mental Health Services:
  • Coordinate services with contracted mental health consultants for classroom support and individualized child consultation.
  • Provide resources to staff on implementing behavior support plans, emotional regulation strategies, and mental wellness promotion.
  • Providing training and technical assistance to staff in the use of social-emotional tools.
  • Support manager in training staff in trauma-informed practices, social-emotional development, and early identification of mental health needs.
  • Promote use of Conscious Discipline and Positive Behavior Intervention Supports to create safe, connected, and emotionally supportive learning environments.
  • Supply staff with resources and tools to aid families in promoting children’s mental health and wellness.
• Staff Training and Support:
  • Assist with training on developmental and behavioral screening tools (e.g., ASQ, DECA) and mental health practices.
  • Support classroom teams in implementing IFSPs, incorporating IFSP goals into daily activities, and tiered supports.
  • Provide training and technical assistance to staff on reading and understanding IFPs.
  • Assist the Professional Development Manager by preparing training materials, co-facilitating sessions, and managing logistical arrangements.
• Program Oversight and Compliance:
  • Ensure complete and accurate documentation of services and supports in ChildPlus.
  • Review IFSP documentation regularly to ensure service timelines, developmental goals, and classroom support.
  • Analyze and report data for PIR, monitoring, and continuous improvement processes.
  • Participate in community needs assessments and program planning efforts.
• Coordinate and implement the mental health component for UMHS & preschool programs
  • Ensure all mental health classroom observation are completed timely . (EDMHC)
  • Ensure all classroom/ individual observations, follow-up and supports are documented. (EDM
  • Ensure Chastain and Associates have a schedule of observations and referred consultations.( E
  • Ensure that appropriate documentation is noted in children’s files in ChildPlus and other databases and followed up on with the family. (
  • Provide input at comprehensive staffing for children, families with Chastain & Associates or other mental health agencies.

Education Requirements:

• Associate’s degree in Early Childhood Education or a related field, with experience in early childhood classrooms, disabilities and/or mental health services
  • or a state-awarded certificate equivalent to Step 9 in the Oregon Registry Online (ORO) is required
• Bachelor’s in Early Childhood Education , Psychology, Social Work, or related field is preferred

Experience and Skills Requirements:

• Minimum 3 years’ experience working with children birth to age 5 with developmental delays, disabilities, or behavioral needs is preferred
• Knowledge of Head Start Program Performance Standards, IDEA (Part C), supportive education, and trauma-informed practices is preferred
• Strong skills in collaboration, documentation, family engagement, and cross-agency coordination
• Certification or formal training in Conscious Discipline and/or PBIS is required, or must be obtained within one year of hire
• Experience with ChildPlus, ASQ, DECA, and early childhood mental health frameworks is preferred
• Familiarity with implementing and monitoring IFSPs in home- or center-based environments is preferred

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Frequently required to drive, walk and climb stairs in the office and in a variety of community-based and home settings.
• Drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements.
• Observe, compare, and monitor behaviors, records and data to determine compliance with prescribed standards
• Comprehend, analyze, and make inferences and references from written material
• Occasionally lift children up to 50 pounds from the floor to waist high.
• Frequently crouch to a child’s height and maintain eye contact at a child’s level; walk up and down stairs; walk or run quickly; walk over rough or uneven ground.
• Frequently bend and kneel.
• Maintain the safety of the environment and children through visual, auditory and smelling senses
• Kneel or sit on the floor or in child sized furniture.
• Make precise arm-hand positioning movements and maintain static arm-hand positions
• Make skillful, controlled manipulations of small objects
• Sit for long periods of time with keyboard and do data entry at a computer.
• Occasionally required to stand, use hands to finger, handle, or feel and reach with hands and arms.
• Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
• Produce written documentation with clearly organized thoughts using proper sentence construction, punctuation and grammar.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment:

• Work environment includes office, classroom, and community settings. The noise level varies by setting.
• Job tasks are performed in close physical proximity to other people
• Requires regular local travel and occasional evening hours for meetings or trainings

Safety:

Apply safe practices in the performance of duties

• Reporting of unsafe or hazardous working conditions and/or any injury immediately
• Complying with Agency safety standards
• Participate in emergency drills
• Promote a culture of safe environments in the workplace

Organizational Requirements:

• Current enrollment in the Child Care Division’s Central Background Registry
• Current physical examination, drug screen, and TB screen documentation prior to hire
• Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
• Desire to work with low-income children and their families
• Communicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group settings
• Fluent in English both verbally and written

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.