Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is essential in ensuring the smooth operation of our office and will involve a variety of administrative tasks. The ideal candidate will possess strong clerical skills, exceptional phone etiquette, and the ability to manage multiple priorities effectively.
Duties
- Manage the executive's calendar using Outlook Calendar, scheduling meetings and appointments efficiently.
- Serve as the first point of contact for visitors and clients at the front desk, providing a warm and professional welcome.
- Perform clerical duties including data entry, document preparation, and filing to maintain organized records.
- Coordinate projects and assist in administrative tasks to support various departments within the organization.
- Handle phone calls with professionalism, addressing inquiries and directing calls as necessary.
- Assist with office management tasks to ensure a productive work environment.
- Act as a personal assistant to executives by managing travel arrangements, preparing itineraries, and handling correspondence.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong proficiency in Microsoft Office Suite, particularly Outlook Calendar.
- Excellent phone etiquette and communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with project coordination is a plus.
- Detail-oriented with strong organizational skills.
- A proactive approach to problem-solving and task management.
This position requires an individual who is dedicated to providing high-level administrative support while contributing positively to our team culture. If you are an enthusiastic professional looking for an opportunity to grow within a dynamic organization, we encourage you to apply.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Evening shift
Ability to Commute:
- Princeton, NJ 08540 (Preferred)
Ability to Relocate:
- Princeton, NJ 08540: Relocate before starting work (Preferred)
Work Location: In person
