Executive Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful\: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Executive Assistant is assigned to the Office of Director General (CSOD) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines.

You will report to the Director General.

Your Role

As an Executive Assistant, you will provide high-level administrative and confidential support to the Director General, CSD, coordinating inter-departmental administrative activities.

You will\:

• Coordinate with the front office staff for all divisions under CSD on document flow administrative practices, and completion of internal and external commitments.
• Ensure correspondences and documents are accurate, complete, and prepared following ADB standards.
• Manage incoming and outgoing correspondences and ensure distribution, review, and action.
• Draft or respond to routine correspondence on behalf of Director General and assist with more complex communication.
• Manage the Director General's schedule, including meetings, travel, accommodation, and event arrangements. Provide administrative support, including screening calls, responding to queries, and coordinating logistical requirements for department activities.
• Handle confidential matters and monitor documents requiring urgent attention and action.
• Communicate the Director General's instructions to concerned staff and monitor completion of the required actions.
• Maintain organized filing systems and records and prepare briefing, progress, and work program reports for Director General.
• Provide guidance to other administrative assistants on work procedures, guidelines, formats, and other general administrative practices of the department.
• Perform other duties as may be required and reflected in your work plan.