Executive Assistant
Job description
This is a remote position.
Job Description
Role - Executive Assistant & Inside Sales
Contract Duration - 3 months with posibility to extend (confirmation after first week)Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Marketing Coordinator to support business development, marketing initiatives, and executive operations. This role will serve as the primary point of contact for coordinating marketing campaigns, managing executive calendars and meetings, owning marketing collateral, and ensuring seamless execution of outreach activities across multiple platforms.
The ideal candidate combines strong administrative skills with marketing coordination experience and is comfortable working with tools such as Microsoft 365, HubSpot, LinkedIn, CRM systems, email marketing platforms, and AI-powered productivity tools.
Requirements
Key Responsibilities
Executive Support
- Manage executive calendars, appointments, and scheduling across multiple time zones.
- Coordinate client meetings, discovery calls, webinars, and internal strategy sessions.
- Prepare meeting agendas, briefing notes, and follow-up action items.
- Track key business development opportunities and ensure timely follow-up.
- Maintain accurate records of meetings, tasks, and client communications.
Marketing Campaign Management
- Act as the primary coordinator for all marketing campaigns and outreach activities.
- Plan, execute, and monitor email, LinkedIn, webinar, and digital marketing campaigns.
- Coordinate campaign timelines, deliverables, and stakeholder communications.
- Track campaign performance metrics and prepare management reports.
- Work closely with sales and leadership teams to ensure campaign alignment with business objectives.
Marketing Collateral Ownership
- Ensure all collateral remains readily available.
- Manage a centralized repository of marketing assets.
CRM & Lead Management
- Maintain and update HubSpot (or equivalent CRM).
- Track leads from marketing campaigns through the sales pipeline.
- Ensure contact records and campaign activities are accurately documented.
- Assist with prospect research and target account identification.
Administrative & Operational Support
- Support document preparation, presentations, and business reports.
- Coordinate travel arrangements and executive logistics when required.
- Assist with special projects and strategic initiatives.
- Ensure timely communication and stakeholder engagement.
Skills mentioned
Valenta is at the forefront of driving digital transformation and innovation through automation, consulting, and staff augmentation services. Established in 2014, the company has evolved to support medium-sized businesses globally with tailored solutions that address specific operational challenges. Our comprehensive portfolio includes services in process consulting, robotic process automation, intelligent document processing, and various consulting services across different domains. With headquarters in North York, Ontario, and offices across multiple countries, Valenta prides itself on its ability to deliver localized expertise while harnessing a global network of resources. Our dedicated Managing Partners, who have extensive experience in their respective fields, are committed to fostering relationships characterized by trust and collaboration, allowing us to customize solutions that drive efficiency and enhance productivity. Additionally, our customer-centric approach ensures that we understand each client's unique requirements, enabling us to implement solutions that not only meet but exceed expectations. By focusing on agility and responsiveness, we help businesses navigate the complexities of the fast-evolving marketplace and achieve sustainable growth.
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