Executive Coordinator, Religious of Jesus and Mary

Religious of Jesus and Mary
Executive Coordinator
Washington, DC (Onsite)

Full-time, Monday–Friday, 9:00 a.m.–5:00 p.m.

About the Religious of Jesus and Mary:
The Religious of Jesus and Mary (RJM) is an international congregation of Catholic women religious dedicated to the education and empowerment of those most in need. Rooted in Gospel values and inspired by the charism of St. Claudine Thévenet, RJM Sisters serve with compassion, presence, and a deep commitment to justice and peace across 28 countries. In the USA-Haiti Province, their ministries span education, pastoral care, and direct service.

Position Summary:
The Executive Coordinator is a full-time onsite role providing administrative and operational support to Sr. Mary Bourdon, RJM, Provincial of the USA-Haiti Province. We are seeking a highly organized and detail-oriented professional with a proven ability to operate efficiently in a fast-paced office environment. The role requires exceptional communication skills, a high EQ, and proficiency in computer software. The ideal candidate brings a positive attitude, proactive problem-solving skills, and an ability to work collaboratively with diverse audiences.

Key Responsibilities:

• Manage and coordinate the Provincial’s calendar, including scheduling appointments, meetings, and travel
• Prepare, proofread, and format correspondence, reports, and presentations
• Maintain organized files, records, and databases (both digital and paper-based)
• Handle incoming and outgoing communications with professionalism and confidentiality
• Support planning and logistics for Provincial meetings and gatherings
• Track deadlines and follow up on action items with internal and external stakeholders
• Process expense reports, invoices, and routine financial documentation
• Provide occasional support for provincial community events or hospitality needs
• Uphold the mission and values of the Religious of Jesus and Mary in all interactions

Qualifications:

• Proven experience as an executive assistant, administrative coordinator, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Sound judgment, discretion, and a respectful approach to confidential matters
• Technologically adept; proficiency with Microsoft Office Suite, Google Workspace, Zoom, and cloud-based file management systems, internet research
• Ability to work independently and collaboratively in a mission-driven environment
• Flexibility and warmth in working with women religious and lay colleagues

Preferred:

• Familiarity with Catholic organizations, religious life, or nonprofit settings
• Experience coordinating small events or retreats
• Fluency in Spanish

Compensation:
The target salary for this position is $75,000. This position also includes benefits such as health insurance, paid vacation, and federal holidays.