Personal Assistant Job Description
· Job Title: Personal Assistant / Office Administrator
· Reports To: Owner
· Location: Williams, AZ
· Classification: Full-Time
Company Overview
Live Free Carpentry & Home Improvements, LLC is a licensed, bonded, and insured General Contracting company (KB1, ROC #358201) based in Williams, Arizona. We specialize in residential remodeling, decks, porches, and custom construction projects. Our team is known for craftsmanship, integrity, and reliability.
Role Summary
We are seeking a highly organized and proactive Personal Assistant / Office Administrator to support the Owner and help manage the day-to-day administrative operations. This role is critical in allowing the Owner to focus on sales, estimating, and business growth by handling administrative and coordination tasks.
Key Responsibilities
- Manage email and calendar for Owner; schedule site visits, meetings, and follow-ups
- Track leads from inquiry to close; assist with follow-up emails and scheduling
- Assist with formatting estimates, proposals, and contracts using templates
- Maintain organized digital and paper files for projects, permits, and subcontractor docs
- Coordinate communication between field and office (Field Supervisor, Leads, and Owner)
- Support job costing, receipt tracking, and data entry in QuickBooks or related tools
- Prepare lien waivers, insurance certificates, and job-specific compliance documents
- Assist with onboarding forms and HR-related documentation for new hires
- Manage and update project status lists and to-do items
- Optional: help coordinate marketing/social media posting
Skills & Requirements
- Highly organized and detail-oriented
- Excellent communication and follow-up skills
- Proficient in MS Word, Excel, Google Drive; experience with QuickBooks a plus
- Ability to handle sensitive information confidentially
- Experience in construction or service-based industries preferred
Job Type: Full-time
Pay: $19.26 - $21.20 per hour
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
