Job Summary
To assist with the daily operations of the Facilities Management department while adhering to the guidelines established by the governing bodies. The candidate will coordinate and manage all university projects and communicate and collaborate with all university officials and contractors throughout projects.
Job Duties & Responsibilities
The Facilities Operations Assistant will function in the areas of:
- Perform and manage critical day-to-day administrative functions and supervise administrative staff.
- Maintain the budget for the department and provide updates to the Director.
- Manage all purchase requisitions, purchase orders, contracts, and invoices according to LA State procurement guidelines.
- Maintain an effective, electronic filing and recordkeeping system.
- Collaborate with other departments and contractors.
- Complete required forms and documentation as needed.
- Assist with inventory and schedule management in the work order management system.
- Assist in administering the selection, negotiation, evaluation, and contracts for architects, engineers, and other consultants.
- Assist with contacting vendors and contractors to collect quotes and estimates as needed.
- Supervise the completion of all required trainings for the department. Follow up with employees to ensure completion of trainings.
- Perform other duties of a similar nature or level
Qualifications
Minimum:
- Bachelor’s degree
- Strong oral and written communication skills
- Excellent organization skills
- Proficient with Microsoft Office Suite tools (e.g. PowerPoint, Word, Excel, etc.)
Preferred:
- Bachelor’s degree in accounting, computer information systems, business management or a related, comparable experience
Supplemental Information
Applications without the following will not be considered complete.
- Cover Letter
- Resume
- Transcript(s) if applicable
- Curriculum Vitae if applicable
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