Mid-Willamette Valley Community Action Agency (MWVCAA) has been fighting poverty in the Willamette Valley since 1967. We are poised to save lives, support families with early childhood education and create housing and sheltering options for those in need. We are currently looking for a Grants Specialist for our Finance Department. This is a great opportunity to make an impact on your community with your professional skills and accounting abilities.
Candidates must submit an application by 6/16/25 to be considered for first-round interviews.
MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE
- Associates' Degree in Accounting, or two or more years of general clerical accounting experience. Equivalent combination of education and experience may be considered. Prior experience in non-profit finance and grants administration preferred.
KNOWLEDGE, SKILLS & ABILITIES
- Has strong GAAP foundation, including accrual accounting, revenue recognition, and grant accounting.
- Ability to communicate effectively and accurately follow instructions in both oral and written form.
- Demonstrated proficiency in Microsoft Office (including Teams and Outlook) and database software. Experience with accounting systems and grants management systems preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
- Driver qualification status is not required for this position.
- Candidate must pass a comprehensive MWVCAA background screening prior to employment.
- Successful registration with the Central Background Registry of the Child Care Division.
- Candidate must pass pre-employment and random drug screenings.
ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.
- Prepares, records, and reviews all agency grant/contracts ensuring compliance with the funding guidelines, restrictions, budget and grant requirements.
- Completes invoices for grant payments/reimbursements.
- Provides accurate and timely financial reports, conducts grant research and analysis in partnership with Program Directors.
- Prepares monthly, quarterly, and annual financial reports for program staff in accordance with grant guidelines and established schedules.
- Meets with Program Directors as needed to ensure proper tracking and adherence to budgets as they relate to financial statements.
- Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate and all fiscal and grant guidelines are met.
- Tracks Agency requests for reimbursement to assure optimum level of cash is available.
- Responds to inquiries from funders and staff by email, in person and over the phone.
- Assists auditors with obtaining documentation and answering questions.
- Supports Grants Specialist 2 in preparation of the annual budget for all grants. Makes periodic budget projections to assure budget limitations are adhered to.
- Establishes and maintains cooperative relationships with both internal colleagues and external agency contacts.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Specific vision abilities required by this job include close vision and ability to adjust focus.
- Occasionally lift up to 25 pounds.
- Manual dexterity for handling office equipment.
- Ability to effectively perform job duties independently with occasional direction.
- Able to remain focused and organized with a regular follow-up routine to satisfy competing schedules and deadlines.
WORK ENVIRONMENT
- Indoor, office work environment with frequent interruptions and demands.
- Working with coworkers/clients over the phone and in-person.
- Occasional noise and distractions in workspaces.
**Enrollment in the Central Background Registry is beneficial if you are even considering working with children in the State of Oregon, since it will be required before you can start a position. Enrollment is free and it is recommended that you start now as the process can take time. Start enrollment online at: oregonearlylearning.com
MWVCAA is committed to promoting and achieving diversity, equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth, and supported to envision and reach a positive future.
MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.
**This is a partial list of essential duties and responsibilities. To review the full job description, download below.
If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at [email protected] or call 503-585-6232 to ask for a HR Team Member.
