Fiscal & Business Analyst I

College: Bellini College of AI, Cybersecurity & Computing | 210800

Hours: 1FTE, 40 per week

Salary: Commensurate with qualifications and experience

Other: Hybrid Schedule

This position is responsible for financial analysis, budget oversight, and the administration of fiscal and grant resources within the Bellini College of Artificial Intelligence, Cybersecurity, and Computing. The Fiscal & Business Analyst I monitors expenditures for USF Foundation and USF Research Foundation funds, ensuring compliance with all applicable USF policies and procedures. Key responsibilities include assisting with the preparation of financial reports, statements, and Excel-based spreadsheets to consolidate and analyze financial and grant-related activities.

1. Serve as the primary liaison between faculty, staff, students, guests, and the Business and Finance Shared Services departments (Purchasing, RFM, UCO, and Travel) to ensure seamless coordination of financial and administrative needs. Process deposit transmittal forms for refunds and resolve vendor billing discrepancies; receive and route invoices for timely payment. Accurately allocate purchases and expenditures to the appropriate accounts using correct Chartfield information. Support faculty and staff in the College by ensuring all PCard receipts, account details, and supporting documentation are submitted to Shared Services promptly for reconciliation.
2. Monitor and reconcile monthly financial statements and transactions for USF Foundation and USF Research Foundation accounts. Prepare, submit, and track Order Requests, Check Requests, and Travel Requests for both foundations. Assist with submitting scholarship and fellowship payment requests through the Financial Aid portal.
3. Generate and review routine reports and queries to verify invoices and travel payments. Support the URA, Fiscal & Business Analyst II, and Principal Investigator in the setup and management of sub-agreements in Bull Marketplace. Assist with initiating 3rd Party Tuition Payment processes and support all business operations related to the REU programs. Monitor and submit Travel Authorizations for faculty, staff, students, and guests through Business and Finance Shared Services. Audit all travel-related expenditures and receipts to ensure compliance with university policies. Submit receipts to Shared Services to initiate travel expense reports and follow up as needed to ensure timely processing.
4. Maintain a detailed log of direct pay requests, requisitions, and travel reimbursements to ensure the timely processing of all transactions. Produce professional documents requiring intermediate knowledge of word processing tools, along with basic proficiency in spreadsheet and presentation software.
5. Performs other duties as assigned. 

Minimum Requirements

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience. 

Knowledge, Skills & Abilities: Analytical thinking skills. Problem solving. Ability to work within a team. Effective communication skills. Excellent customer service skills. Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.

Preferred Requirements: 

A minimum of three years of experience in USF Foundation, USF Research Foundation, and sponsored research administration within a university or research environment is required. Preference will be given to candidates with demonstrated experience using USF systems, such as ARCHIBUM, Bull Marketplace, GEMS, FAST, Finance Mart, and JIRA (Shared Services), as well as familiarity with USF purchasing and travel policies and procedures. Intermediate or higher proficiency in Microsoft Excel is strongly preferred.

This position may be subject to a Level 1 or Level 2 criminal background check 

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ([email protected]) to coordinate your accommodation request.

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.